IT Project Coordinator

Jolera; Edmonton; Remote; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated IT Project Coordinator to join their dynamic team. In this role, you will support multiple project managers, ensuring that all administrative tasks are meticulously handled. You'll be responsible for organizing stakeholder meetings, documenting critical project actions, and maintaining up-to-date project notes. This position offers the chance to work in a fast-paced environment where your organizational skills and ability to multitask will shine. If you thrive in collaborative settings and are passionate about delivering exceptional service, this opportunity is perfect for you.

Benefits

Remote work opportunity

Competitive salary and benefits

Professional growth opportunities

Collaborative team environment

Qualifications

• Minimum 3 years of IT project coordination experience.
• Exceptional organizational skills and ability to track tasks.
• Fluency in English, both spoken and written.

Responsibilities

• Support project managers and organize daily activities.
• Document meeting minutes and follow up on project actions.
• Proactively identify and escalate issues impacting projects.

Skills

IT project coordination

organizational skills

multitasking

communication skills

MS Office proficiency

project management tools

Tools

MS Project

Job description

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Who We Are

Jolera is a multinational hybrid aggregate service provider (HASP) focused on delivering IT solutions as-a-service for its customers and channel partners. We are Canadian based with over 20 years of experience in the industry. Our team of experts is dedicated to finding the best solutions for your business and helping you achieve your goals. We are passionate about technology and committed to providing our customers with the best possible service.

Who You Are

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, driving organizational aspects of a project.

Working closely with project managers, this role will ensure all administrative tasks are up to date, constantly multi-tasking across several projects at one time.

The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do

• Support a team of project managers
• Plan, organize, follow up on daily activities to ensure project deadlines are consistently met
• Organize and attend various stakeholder meetings
• Take meeting minutes and distribute to participants
• Document and follow up on important project actions and decisions from meetings
• Coordinate project resources
• Prepare project materials in partnership with project managers
• Collect information for project updates
• Keep all project notes up to date
• Perform billing tasks
• Participate in forecasting the probability of meeting milestone dates with project managers and senior management
• Create and follow up on Change and Procurement requests
• Proactively identify and escalate issues and risks that may impact project success
• Ensure internal systems are kept up to date with project status, enforcement of project time entries

Provide administrative support for assigned projects as needed.

Qualifications

• Minimum 3 years of IT project coordination experience
• Experience supporting multiple project managers simultaneously
• Experience managing priorities across multiple projects
• Exceptional organizational skills and ability to track tasks, deadlines, and progress
• Results-driven, with a strong sense of urgency and multitasking ability
• Knowledge of administrative procedures
• Ability to work in a fast-paced environment with tight timelines
• Strong communication skills
• Excellent organizational and analytical skills
• Intermediate proficiency in MS Office (Excel, Word, PowerPoint) and experience with project management tools like MS Project
• Experience with distributed deployment projects across multiple sites and regions
• Experience working in a collaborative IT consulting environment
• Effective communication with global teams and clients
• Fluency in English, both spoken and written, with strong presentation skills
• Ability to work independently and as part of a team

Working Conditions

• Overtime may be required to meet project deadlines

What We Offer

• Remote work opportunity
• Competitive salary and benefits
• Perks and professional growth opportunities
• A collaborative, innovative team environment

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Other
• Industries: IT Services and IT Consulting