Hybrid Office Coordinator: Front Desk, IT and Admin

AISCA; Calgary; Hybrid; CAD 25,000 - 30,000; Part time

Job summary

RTD Academy in Calgary seeks a part-time Office Coordinator to manage front-desk, admin tasks, and exam support in a hybrid setting at our North East Calgary office.

Reporting to school administration, you will be the in-person presence, handle technology help, organize the office, and support diploma exam periods. The role requires strong communication, independence, confidentiality, and flexibility, including some evenings and adapting to opening a new office.

Qualifications

• Must have strong attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work independently in a single-person office.
• Dependable and reliable with ownership over daily operations.
• Flexible and adaptable, including some evening hours.
• Comfort with technology and basic IT support.
• Ability to handle confidential student information with discretion.
• Strong organizational and time-management skills.
• Experience running or managing an office (reception/front desk).
• Clear Police Information Check with Vulnerable Sector Check and Child Intervention Record Check is required.

Responsibilities

• Serve as the office receptionist and first point of contact, welcoming students, families, and visitors and representing the school professionally.
• Provide front-line technology support, assisting students with common hardware, software, and connectivity issues.
• Assist with exam supervision and preparing the exam space, with possible assistance with exam coordination.
• Provide backup coverage for student and family inquiries through live chat and email as needed, ensuring prompt and professional responses.
• Perform administrative duties that support the smooth daily operation of the office.
• Run the day-to-day operation of the office, including ordering and stocking supplies and performing light cleaning to keep the space tidy, professional, and welcoming.
• Assist with setting up and organizing the new office space, including arranging furniture, equipment, and supplies to prepare it for opening.
• Handle student data and records with strict confidentiality.
• Contribute creative ideas to improve office processes and the in-person experience for students and staff.
• Perform other duties as assigned.

Skills

Attention to detail

Interpersonal & communication skills

Independent work

Reliability & ownership

Flexibility & adaptability

Tech troubleshooting

Confidentiality handling

Organizational & time management

Office management

Background checks (POLICE/MCS)

Job description

RTD Academy in Calgary seeks a part-time Office Coordinator to manage front-desk, admin tasks, and exam support in a hybrid setting at our North East Calgary office.

Reporting to school administration, you will be the in-person presence, handle technology help, organize the office, and support diploma exam periods. The role requires strong communication, independence, confidentiality, and flexibility, including some evenings and adapting to opening a new office.