Office Administrator: Organized Ops Lead (Calgary In-Office)

ELEQRON INC.; Calgary; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

On-site parking

Flexible work environment

Office lunches and team events

Job summary

Eleqron Inc. in Calgary is seeking an organized, proactive Office Administrator to provide day-to-day administrative support and help keep office operations running smoothly.

This full-time in-office role will support project documentation, scheduling, and coordination, while maintaining confidentiality and professional communication with internal and external contacts. Central Calgary location, on-site parking, and a flexible work environment are offered.

Qualifications

• Diploma or certificate in Business Administration, Office Administration, or a related field is an asset.
• Previous experience in administrative, office coordination, or project administration roles is preferred.
• Experience in engineering, construction, consulting, architecture, or professional services is a plus.
• Strong proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication skills.
• Outstanding organizational and time-management abilities.
• Attention to detail and accuracy; ability to manage multiple priorities.

Responsibilities

• Provide a knowledgeable and welcoming first point of contact for all inquiries.
• Maintain a professional, organized, and welcoming office environment.
• Protect confidentiality when handling employee, client, project, and company information.
• Deliver day-to-day administrative support to leadership and the team.
• Develop and improve administrative processes, filing systems, and internal procedures.
• Coordinate office supplies, vendors, deliveries, and general organization.
• Assist with coordinating meetings and communications among internal and external stakeholders.
• Prepare meeting agendas, materials, and document notes and actions as required.
• Maintain project files, trackers, schedules, and contact lists.
• Track deadlines, deliverables, outstanding items, and action items.
• Follow up on outstanding information and documentation as needed.
• Support preparation of proposals, reports, packages, and client deliverables.
• Contribute additional administrative and project support as business needs evolve.

Skills

MS Office proficiency

Strong communication

Organizational skills

Time management

Attention to detail

Multitasking

Professional communication

Education

Diploma or certificate in Business Administration/Office Administration or related field

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

Eleqron Inc. in Calgary is seeking an organized, proactive Office Administrator to provide day-to-day administrative support and help keep office operations running smoothly.

This full-time in-office role will support project documentation, scheduling, and coordination, while maintaining confidentiality and professional communication with internal and external contacts. Central Calgary location, on-site parking, and a flexible work environment are offered.