Administrative Assistant

CDI College, Inc.; Toronto; Hybrid; CAD 40,000 - 43,000; Full time

Job summary

CDI College, North York campus, is seeking an Administrative Assistant to support daily operations. The role involves handling schedules, coordinating meetings, managing files, and responding to emails to keep the office running smoothly.

The successful candidate will demonstrate attention to detail, strong communication, and ability to multitask. Office experience and a graduation degree are required; the position offers a Monday–Friday day shift and a salary of $40,000–$43,000 per year.

Qualifications

• Requires at least 1 year of office experience.
• Graduation degree required.
• Strong communication and organization skills.
• Experience with in-person and online events.

Responsibilities

• Provide general administrative support: mailing, scanning, faxing, supplies, reception, correspondence, data entry, filing.
• Schedule and arrange meetings and book rooms; maintain databases and documents.
• Greet visitors at front desk and direct to appropriate areas.
• Assist Career Services with activities and campus processes.
• Manage access to facilities and observe security as needed.
• Maintain student transcripts and attendance records.

Skills

Oral communication

Written communication

Presentation

Group facilitation

Organizational skills

Multitasking

Team player

Microsoft Office

Event procedures

Vendor relations

Email marketing

CRM systems

Project management tools

Education

Graduation degree

Tools

Microsoft Office Suite

CRM systems

Project management tools

Job description

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CDI College is Canada's largest private college network with over 50 years of educational excellence with 23 campuses in British Columbia, Alberta, Ontario, Quebec and Manitoba. Our innovation and dynamism shine through a range of forward-thinking programs. We are a leading Canadian career training institution, dedicated to quality education and student success. Established in 1970, we offer over 50 diploma and certifications programs across various disciplines such as business, healthcare, technology, and art and design.

Your Role in a Snapshot:

\"Administrative Assistant: The Backbone of Efficient Operations\"

An Administrative Assistant plays a vital role in keeping an office running smoothly. They handle a variety of tasks including managing schedules, organizing files, responding to emails, and coordinating meetings. In this role, attention to detail, strong communication skills, and the ability to multitask are essential. Administrative Assistants often act as the first point of contact for both internal and external stakeholders, ensuring that operations flow seamlessly across departments.

Location: CDI College - North York

Compensation: $40,000-$43,000 annually

Shift Type: 9:00 am - 5:30 pm Monday to Friday

Expected Start Date: As Soon as possible

Your Day to Day:

Specifically, the “Administrative Assistant” will be responsible for:

• Providing general support including but not limited to mailing, scanning and faxing, ordering supplies, reception coverage, preparing correspondence, data entry, filing, scheduling/arranging meetings and booking rooms, and maintaining databases, reports, documents and other office files.


• Front Desk duties such as greeting visitors to the campus and directing them to the appropriate area


• Assisting the Career Services department with their activities


• Maintaining general security by managing access to the campus facilities and equipment and supplies. If available observing security monitor.


• Maintaining internal communication and messages between staff and students


• Maintaining student transcript databases through entering marks and attendance


• Maintaining policies, procedures and up to date forms files; keeping files adequately stocked


• Supervising entrance examinations for admissions staff, and student make-up examinations for instructors


• Monitoring, maintaining and ordering general office supplies, booksand academic consumable for the campus


• Providing back up & support with respect to:Orientation, Recruitment, Instructor support, Campus processes and procedures.

What You Bring to the Table:

• Requires at least 1years of office experience and a graduation degree.


• Must have advanced oral and written communication skills, including presentation and group facilitation.


• Demonstrates high standards of behavior, professionalism, and commitment to quality service.


• Experience with both in-person and online event procedures, tools, and advanced Microsoft Office knowledge.


• Excellent organizational skills, ability to multi-task, and strong team player.


• Ability to build relationships with external vendors, make decisions under pressure, and experience with email marketing is an asset.

Bonus Points For:

• Familiarity with office management software and tools such as CRM systems or project management platforms.

We are proudly Canadian — rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.