Client Services & Admin Coordinator

BDO Canada LLP; Oshawa; Hybrid; CAD 32,000 - 56,000; Full time

Job summary

BDO Canada LLP is seeking a professional receptionist to manage front desk operations and provide administrative support to the local team. You will handle inquiries, coordinate meetings, process invoices and payments, and maintain a clean, organized reception area.

The role requires strong communication, organizational skills and the ability to work in a hybrid Canadian office environment with some overtime as needed.

Qualifications

• Experience in a professional reception role and general administrative duties is advantageous.
• Business Diploma, Office Administration course or similar is highly regarded.
• Ability to stay organized within a busy work environment.
• Ability to support high level management demands with a strong attention to detail.
• Deadline and detail-oriented with the ability to work independently.
• Excellent communication and interpersonal skills.
• Ability to work flexible hours and overtime as needed.

Responsibilities

• Attending to customer inquiries by phone or walk-in in a timely and professional manner.
• Receiving and routing calls, providing directory assistance, directing inquiries to proper departments.
• Providing administrative support to the local partner and staff and coordinating meetings with clients.
• Handling invoices for payment, letters, calendar management, and meeting coordination.
• Receiving and processing payments and maintaining front desk reception.
• Sorting and delivering incoming mail, cheques, and courier packages; post outgoing mail.
• Assisting in setting up meeting rooms for training and events.
• Maintaining the kitchen and meeting rooms in a clean and organized state.
• Ensuring reception is open/closed appropriately and security requirements are set nightly.
• Providing support to the team with document preparation and filing; managing shared inboxes.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Attention to detail

Education

Business Diploma/Office Administration

Tools

Microsoft Office Suite

Job description

BDO Canada LLP is seeking a professional receptionist to manage front desk operations and provide administrative support to the local team. You will handle inquiries, coordinate meetings, process invoices and payments, and maintain a clean, organized reception area.

The role requires strong communication, organizational skills and the ability to work in a hybrid Canadian office environment with some overtime as needed.