Office Coordinator job in Calgary, AB

AISCA; Calgary; Hybrid; CAD 25,000 - 30,000; Part time

Job summary

RTD Academy in Calgary seeks a part-time Office Coordinator to manage front-desk, admin tasks, and exam support in a hybrid setting at our North East Calgary office.

Reporting to school administration, you will be the in-person presence, handle technology help, organize the office, and support diploma exam periods. The role requires strong communication, independence, confidentiality, and flexibility, including some evenings and adapting to opening a new office.

Qualifications

• Must have strong attention to detail.
• Excellent interpersonal and communication skills.
• Ability to work independently in a single-person office.
• Dependable and reliable with ownership over daily operations.
• Flexible and adaptable, including some evening hours.
• Comfort with technology and basic IT support.
• Ability to handle confidential student information with discretion.
• Strong organizational and time-management skills.
• Experience running or managing an office (reception/front desk).
• Clear Police Information Check with Vulnerable Sector Check and Child Intervention Record Check is required.

Responsibilities

• Serve as the office receptionist and first point of contact, welcoming students, families, and visitors and representing the school professionally.
• Provide front-line technology support, assisting students with common hardware, software, and connectivity issues.
• Assist with exam supervision and preparing the exam space, with possible assistance with exam coordination.
• Provide backup coverage for student and family inquiries through live chat and email as needed, ensuring prompt and professional responses.
• Perform administrative duties that support the smooth daily operation of the office.
• Run the day-to-day operation of the office, including ordering and stocking supplies and performing light cleaning to keep the space tidy, professional, and welcoming.
• Assist with setting up and organizing the new office space, including arranging furniture, equipment, and supplies to prepare it for opening.
• Handle student data and records with strict confidentiality.
• Contribute creative ideas to improve office processes and the in-person experience for students and staff.
• Perform other duties as assigned.

Skills

Attention to detail

Interpersonal & communication skills

Independent work

Reliability & ownership

Flexibility & adaptability

Tech troubleshooting

Confidentiality handling

Organizational & time management

Office management

Background checks (POLICE/MCS)

Job description

RTD Academy

Invites Applications For:

OFFICE COORDINATOR

Front Office, Administrative and Technology Support

Contract Type: Part-Time (0.5 FTE)
Hours: 20 hours per week
Salary: $25,000 to $30,000 annually, based on experience and qualifications
Location: Hybrid, 2912 Memorial Drive. S.E Calgary, Alberta
Application Closing Date: October 23, 2026 at 12pm
Start Date: Flexible, based on the successful candidate’s availability

RTD Academy serves high school students from grades 10 to 12 along with adults upgrading their high school education. We offer a flexible approach to learning that supports students in achieving success across a wide range of high school courses. For more information, please visit www.rtdacademy.com.

About the Role

Reporting to school administration, the Office Coordinator is RTD Academy’s in-person presence at our North East Calgary office. This is a broad, hands-on role that combines front-desk reception, administrative support, and day-to-day office management, with exam support as a central focus, as the location primarily serves students writing provincial diploma exams. The office space will soon be available, and the Office Coordinator will play a key role in getting it set up and organized. Once open, they will work independently to keep it welcoming, tidy, and running smoothly.

Who You Are

You take pride in keeping things running smoothly. You’re welcoming and professional, the kind of first face people are glad to see when they walk through the door. You work confidently on your own and don’t need someone checking in constantly; you know what needs doing and you get it done. You’re adaptable and resourceful.

Responsibilities

• Serve as the office receptionist and first point of contact, welcoming students, families, and visitors and representing the school professionally
• Provide front-line technology support, assisting students with common hardware, software, and connectivity issues
• Assist with exam supervision and preparing the exam space, with possible assistance with exam coordination
• Provide backup coverage for student and family inquiries through live chat and email as needed, ensuring prompt and professional responses
• Perform administrative duties that support the smooth daily operation of the office
• Run the day-to-day operation of the office, including ordering and stocking supplies and performing light cleaning to keep the space tidy, professional, and welcoming
• Assist with setting up and organizing the new office space, including arranging furniture, equipment, and supplies to prepare it for opening
• Handle student data and records with strict confidentiality
• Contribute creative ideas to improve office processes and the in-person experience for students and staff
• Perform other duties as assigned

Qualifications

Required

• Strong attention to detail
• Excellent interpersonal and communication skills, with a personable, professional, and welcoming manner
• Ability to work independently with minimal supervision, as this is a single-person environment
• Dependable and reliable, with a strong sense of ownership over the office and its daily operation
• Flexibility and adaptability, including the ability to pivot as priorities shift and to adjust availability, including some evening hours to meet the needs of the school
• Comfort and proficiency with technology, including the ability to assist others with everyday technical issues
• Ability to handle confidential student information with discretion
• Strong organizational and time-management skills
• Previous experience running or managing an office, including reception, front-desk, or office administration (a significant asset, as running the office is central to this role)
• Clear Police Information Check with Vulnerable Sector Check and Child Intervention Record Check (required as a condition of employment)

Assets

• Experience with data entry, records management, or handling confidential information
• Technical or IT troubleshooting experience

Availability

• This role is hybrid at RTD Academy’s Calgary office
• The successful candidate must be available during weekday hours (Monday to Friday). The role is primarily daytime but may include some evening hours as needed, in which case the in-person schedule would be adjusted accordingly
• Availability and on-site assistance during scheduled diploma and examination periods are required
• Available to attend scheduled staff meetings, professional development sessions, and other required school activities