Hybrid Office Administrator for Leadership Support

Burson; Toronto; Hybrid; CAD 40,000 - 66,000; Full time

Benefits offered by this job

Comprehensive benefits package

Hybrid work model

Professional development opportunities

Job summary

Burson is seeking an Office Administrator to join our Toronto office in a permanent, ongoing role. You will support the office, employees and leadership, handle day-to-day operations, calendars, travel and events, and act as a welcoming presence in a fast-paced environment.

The role requires four in-office days per week and a proactive, service-oriented mindset. You will collaborate with the People Team and administrative colleagues to ensure a professional, organized, and inclusive workplace

Qualifications

• 4+ years of experience in office administration, office coordination, executive support or similar role.
• Experience in busy professional office environments.
• Experience providing administrative or executive support to senior leaders.
• Strong organizational skills and attention to detail.
• Proactive, hands-on, service-oriented approach.
• Ability to manage multiple requests, calendars and priorities with minimal supervision.
• Strong interpersonal and communication skills.
• Experience coordinating meetings, catering, vendors, travel and/or events.
• Comfort interacting with senior leaders, clients, visitors and external vendors.
• Sound judgment and discretion with confidential information.
• Proficiency with Outlook, Teams and Microsoft Office.

Responsibilities

• Provide day-to-day administrative support across the Toronto office.
• Respond to ad hoc requests and resolve day-to-day needs as they arise.
• Work with the admin team on office operations and employee experience.
• Coordinate with vendors, building services, and external partners.
• Order and manage office supplies, refreshments, catering and other needs.
• Prepare meeting rooms and spaces for internal and external meetings.
• Welcome visitors and colleagues from Burson and WPP offices.
• Help maintain a clean, organized and welcoming office.
• Provide day-to-day administrative support to Canadian leadership team.
• Manage calendars and coordinate internal and external meetings.
• Prepare meetings, agendas and materials; handle room bookings and catering.
• Coordinate travel arrangements and itineraries.
• Assist with expense reporting for leadership.
• Support meetings with clients including dining arrangements.
• Support planning and execution of internal events, staff meetings, client meetings and office celebrations.
• Coordinate catering, room setup, reservations and event logistics.
• Liaise with vendors and coordinate deliveries and services.
• Collaborate with administrative team on office social events.
• Support onboarding of new employees, welcoming joiners, and office tours.
• Partner on employee events, celebrations and workplace initiatives.
• Assist with milestones, recognition and gifting activities.
• Help maintain inclusive, positive office environment.

Skills

Office administration

Executive support

Calendar management

Travel coordination

Vendor management

Event planning

Onboarding

Microsoft Office

Outlook

Teams

Tools

Microsoft Office

Outlook

Teams

Job description

Burson is seeking an Office Administrator to join our Toronto office in a permanent, ongoing role. You will support the office, employees and leadership, handle day-to-day operations, calendars, travel and events, and act as a welcoming presence in a fast-paced environment.

The role requires four in-office days per week and a proactive, service-oriented mindset. You will collaborate with the People Team and administrative colleagues to ensure a professional, organized, and inclusive workplace