Senior HR & Executive Assistant — Hybrid Toronto

OPSEU Pension Trust Fund; Toronto; Hybrid; CAD 67,000 - 80,000; Part time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Job summary

OPTrust is seeking a skilled HR Administrator to provide senior-level support to the Head of the People and Communications team. This contract role (15 months) is based in Toronto with a hybrid work model and is ideal for experienced administrative professionals in a fast-paced finance environment.

You will manage calendars, draft HR materials, coordinate meetings with senior leaders, and assist with events and employee programs while ensuring confidentiality and adherence to company policies.

Qualifications

• 4 years of administrative experience, including at least 2 years supporting a senior executive in a fast-paced organization.
• College or university degree preferred.
• Experience in the financial services industry is an asset.
• Effective organizational skills and ability to multitask and prioritize work.
• Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, CoPilot and Adobe applications.
• Experience using Concur and Workday.

Responsibilities

• Appropriately handle inquiries while maintaining confidentiality and discretion on all matters.
• Build and maintain trusted cross-functional relationships through accurate support and timely follow up.
• Coordinate meetings, including meetings with senior leadership and internal and external partners, and assist in preparing materials and agendas.
• Assist with drafting, editing, proofreading, and distributing HR correspondence and materials as needed.
• Manage calendars and provide other support services for the People and Communications team.
• Liaise with other EAs at OPTrust, keeping them informed of relevant divisional and corporate updates.
• Reconcile expenses and accounting entries and assist with processing invoices and expenses for the Head of People and the management team through Concur.
• Organize and execute team-building and corporate events for the People and Communications and OPTrust, including procuring vendors, recommending logistics, negotiating prices, creating agendas, and overseeing events.
• Lead the planning and delivery of key employee programs and events that enhance engagement, recognition, and workplace culture.
• Performs other duties as assigned.
• Ensure adherence to OPTrust policies and contribute to an inclusive culture.

Skills

Executive support

Administrative coordination

MS Office Proficiency

Discretion & judgment

Education

College or university degree

Tools

Concur

Workday

CoPilot

Adobe

Microsoft Office

Job description

OPTrust is seeking a skilled HR Administrator to provide senior-level support to the Head of the People and Communications team. This contract role (15 months) is based in Toronto with a hybrid work model and is ideal for experienced administrative professionals in a fast-paced finance environment.

You will manage calendars, draft HR materials, coordinate meetings with senior leaders, and assist with events and employee programs while ensuring confidentiality and adherence to company policies.