Hybrid People & Office Coordinator — HR & Admin

Solar Provider Group; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Solar Provider Group is seeking a detail-oriented People & Office Coordinator to support HR administration, employee records, payroll and benefits, and day-to-day office operations. You will assist a growing team of about 35 employees across Canada and the U.S., reporting to the General Counsel.

This execution-focused role covers documentation, onboarding/offboarding, recruitment support, HRIS tasks, payroll, and office management within a hybrid Toronto-based team.

Qualifications

• Two years of office administration or HR support experience preferred.
• Experience maintaining confidential records and preparing documents is an asset.
• Exposure to payroll or benefits administration in Canada or the U.S. is an asset.
• Residence near Liberty Village, Toronto, and ability to work in the office four days per week.

Responsibilities

• Draft employment and HR documents from templates for General Counsel’s review.
• Research and present routine HR questions across Canadian and U.S. jurisdictions.
• Coordinate signatures, paperwork, and maintain complete, confidential files.
• Support onboarding and offboarding, including forms and eligibility documents.
• Assist with recruitment administration: postings, reviews, scheduling, and communications.
• Assist payroll administration for Canadian and U.S. entities; collect inputs and resolve discrepancies.
• Monitor HRIS notifications, probation periods, and leave; prepare related information and reports.
• Assist with benefits enrolment, changes, and employee data updates.
• Manage office supplies, organize invoices, handle deliveries and maintenance.
• Coordinate travel, events, and office logistics; support management with tasks.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Strong communication

Microsoft Word

Excel

Outlook

HRIS experience

Education

Diploma or degree in HR or Business Administration

Tools

BambooHR

HRIS

Payroll systems

Job description

Solar Provider Group is seeking a detail-oriented People & Office Coordinator to support HR administration, employee records, payroll and benefits, and day-to-day office operations. You will assist a growing team of about 35 employees across Canada and the U.S., reporting to the General Counsel.

This execution-focused role covers documentation, onboarding/offboarding, recruitment support, HRIS tasks, payroll, and office management within a hybrid Toronto-based team.