Administrative Assistant

Burson; Toronto; Hybrid; CAD 40,000 - 66,000; Full time

Benefits offered by this job

Comprehensive benefits package

Hybrid work model

Professional development opportunities

Job summary

Burson is seeking an Office Administrator to join our Toronto office in a permanent, ongoing role. You will support the office, employees and leadership, handle day-to-day operations, calendars, travel and events, and act as a welcoming presence in a fast-paced environment.

The role requires four in-office days per week and a proactive, service-oriented mindset. You will collaborate with the People Team and administrative colleagues to ensure a professional, organized, and inclusive workplace

Qualifications

• 4+ years of experience in office administration, office coordination, executive support or similar role.
• Experience in busy professional office environments.
• Experience providing administrative or executive support to senior leaders.
• Strong organizational skills and attention to detail.
• Proactive, hands-on, service-oriented approach.
• Ability to manage multiple requests, calendars and priorities with minimal supervision.
• Strong interpersonal and communication skills.
• Experience coordinating meetings, catering, vendors, travel and/or events.
• Comfort interacting with senior leaders, clients, visitors and external vendors.
• Sound judgment and discretion with confidential information.
• Proficiency with Outlook, Teams and Microsoft Office.

Responsibilities

• Provide day-to-day administrative support across the Toronto office.
• Respond to ad hoc requests and resolve day-to-day needs as they arise.
• Work with the admin team on office operations and employee experience.
• Coordinate with vendors, building services, and external partners.
• Order and manage office supplies, refreshments, catering and other needs.
• Prepare meeting rooms and spaces for internal and external meetings.
• Welcome visitors and colleagues from Burson and WPP offices.
• Help maintain a clean, organized and welcoming office.
• Provide day-to-day administrative support to Canadian leadership team.
• Manage calendars and coordinate internal and external meetings.
• Prepare meetings, agendas and materials; handle room bookings and catering.
• Coordinate travel arrangements and itineraries.
• Assist with expense reporting for leadership.
• Support meetings with clients including dining arrangements.
• Support planning and execution of internal events, staff meetings, client meetings and office celebrations.
• Coordinate catering, room setup, reservations and event logistics.
• Liaise with vendors and coordinate deliveries and services.
• Collaborate with administrative team on office social events.
• Support onboarding of new employees, welcoming joiners, and office tours.
• Partner on employee events, celebrations and workplace initiatives.
• Assist with milestones, recognition and gifting activities.
• Help maintain inclusive, positive office environment.

Skills

Office administration

Executive support

Calendar management

Travel coordination

Vendor management

Event planning

Onboarding

Microsoft Office

Outlook

Teams

Tools

Microsoft Office

Outlook

Teams

Job description

Who we are:

Burson, part of WPP, is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. When you work at Burson, you are part of a global community of lifelong learners who thrive at the edge of innovation.

WPP (LSE/NYSE: WPP) is the trusted growth partner for the world’s leading brands. We unitecutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselin a single company —powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com

For more information visit bursonglobal.com and follow us on LinkedIn and Instagram.

About the role:

Burson is looking for a positive, organized and service-oriented Office Administrator to join our Toronto office in a permanent, ongoing role supporting our office, employees and leadership team.

This existing opportunity is a hands-on position supporting the day-to-day needs of the office while working closely with our administrative team, executives and the People Team. We are looking for someone who is comfortable working in a fast-paced environment, can quickly pick up ad hoc requests and enjoys creating a welcoming, organized and positive workplace.

The successful candidate will be expected to work from our Toronto office a minimum of four days per week.

Key responsibilities:

Office & Administrative Support

• Provide day-to-day administrative and operational support across the Toronto office.
• Respond to ad hoc office requests and help resolve day-to-day needs as they arise.
• Work closely with the existing administrative team on all aspects of office operations and employee experience.
• Coordinate with vendors, building services and other external partners.
• Order and manage office supplies, refreshments, catering and other office needs.
• Prepare meeting rooms and common spaces for internal and external meetings.
• Welcome and support visitors, clients and colleagues from other Burson and WPP offices.
• Help ensure the office remains organized, professional and welcoming.

Executive & Leadership Support

• Provide day-to-day administrative support to members of the Canadian leadership team.
• Manage calendars and coordinate internal and external meetings, appointments and scheduling as required.
• Support meeting preparation, including agendas, materials, room bookings, catering and other logistics.
• Coordinate travel arrangements, reservations and itineraries as needed.
• Support expense reporting and other administrative requirements for members of the leadership team.
• Assist with client and executive meetings, including dining arrangements and other hospitality needs.
• Anticipate administrative needs and proactively help leadership manage competing priorities.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide additional ad hoc executive support as needs arise.

Meetings & Events

• Support the planning and execution of internal events, staff meetings, client meetings and office celebrations.
• Coordinate catering, refreshments, room set-up, reservations and other event logistics.
• Support executive and client meetings, including dining arrangements and meeting preparation.
• Liaise with vendors and coordinate deliveries and services.
• Partner closely with the administrative team on office social events and other employee activities.

People & Culture

• Support the onboarding of new employees, including welcoming new joiners, office tours and workplace familiarization.
• Partner with the People Team and the administrative team on employee events, celebrations and workplace initiatives.
• Support employee milestones, recognition and gifting activities.
• Help maintain a welcoming, inclusive and positive office environment.
• Pick up additional People & Culture or office-related activities as required.

What You’ll Bring

• Approximately 4+ years of experience in office administration, office coordination, executive support, hospitality or a similar role.
• Previous experience working in a busy professional office environment.
• Experience providing administrative or executive support to senior leaders.
• Strong organizational skills and excellent attention to detail.
• A proactive, hands-on and service-oriented approach, with a willingness to step in wherever support is needed.
• Ability to manage multiple requests, calendars and changing priorities with minimal supervision.
• Strong interpersonal and communication skills.
• Experience coordinating meetings, catering, vendors, travel and/or events.
• Confidence interacting with senior leaders, clients, visitors and external vendors.
• Sound judgment and discretion when handling confidential or sensitive information.
• Working knowledge of Microsoft Outlook, Teams and the Microsoft Office suite.
• Ability to work from the Toronto office a minimum of four days per week.
• Immediate or near-immediate availability is strongly preferred.

#LI-YA1

In Ontario, the base salary for this position at the time of this posting is indicated below. This range reflects our broader group’s compensation framework across diverse agencies and disciplines. For this specific role at Burson, our offer will be determined within this range based on our internal benchmark, reflecting the specific market conditions for our discipline. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications.

In addition to the salary range provided, we offer a comprehensive benefits package designed to support our employees’ well-being and professional growth. While specific details may vary by agency, typical benefits include: private medical care, professional development opportunities, training programmes and flexible working arrangements (where applicable). Some agencies may offer additional benefits.

$39,750—$66,250 CAD

You belong at Burson:

Our vision is for Burson to be the leading ‘academy company’ for creative communications professionals and emerging leaders. We provide a dynamic environment where ambitious colleagues come to elevate their skills, expand their networks, and ultimately, produce the best solutions for today’s leading brands. Our commitment to your growth is reflected in our robust benefits and people programs, which include professional development opportunities, mentorship programs with industry leaders, a vibrant and inclusive company culture fostering collaboration and innovation and packages designed to reward and retain top talent. We invest in our people because we believe their success is our success.

At Burson, we’re an agency of learn-it-alls. We recognize that the things we do best, creativity and communications, require a level of nuanced understanding. That’s why it’s imperative for us to hire extraordinarily talented people of all backgrounds and identities. Without that we can’t do the essential work of inspiring bold ideas, fostering constructive dialogue, cultivating meaningful experiences, and driving innovation and creativity for our partners. Your unique point of view—your talent—is what makes you a #BursonPerson, and it’s how we deliver exceptional results for our clients, together.

We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.