People Operations Coordinator

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

Quantum Management Services Ltd. in Toronto, ON is seeking a bright, organized and proactive People Operations Coordinator to join its small, high functioning and collaborative team.

This role is ideal for someone early in their career, with 1–2 years in administration, operations, HR or people operations, who wants ownership in a fast-paced professional environment. You will support day-to-day operational, administrative and people-related processes, manage reporting, documentation, and

Qualifications

• 1–2 years in administration, operations, HR, or people coordination.
• University degree or comparable post-secondary education.
• Excellent written communication and attention to detail.

Responsibilities

• Support day-to-day operational and administrative processes.
• Prepare and maintain regular reports and spreadsheets.
• Conduct follow-up calls and gather information for reporting purposes.
• Coordinate documentation and administrative requirements.
• Maintain accurate information across internal systems, databases and external portals.
• Assist with reviewing applications for internal opportunities.
• Provide general administrative and operational support to the broader team.
• Assist with office coordination and day-to-day administrative needs.
• Take ownership of ad hoc projects and process improvements as they arise.

Job description

Position: People Operations Coordinator
Location: Toronto, ON - Hybrid
Salary: $60,000-$65,000
Job Type: Permanent
Posting Type: Open vacancy

Our client, a boutique professional services firm in Toronto, is seeking a bright, organized and proactive People Operations Coordinator to join its small, high functioning and collaborative team.

This is an excellent opportunity for someone building their administrative/operational career and has 1-2 years of administrative, coordination, HR or people operations experience who is looking to take on greater ownership in a fast-paced professional environment.

The successful candidate will support a variety of operational, administrative and people-related processes while helping manage recurring reporting, documentation, internal tracking and day-to-day team coordination. This role requires someone who is highly organized, communicates professionally and enjoys taking initiative.

Responsibilities

• Support a variety of day-to-day operational and administrative processes
• Prepare and maintain regular reports and spreadsheets
• Conduct follow-up calls and gather information for reporting purposes
• Coordinate documentation and other administrative requirements
• Maintain accurate information across internal systems, databases and external portals
• Assist with reviewing applications for internal opportunities
• Provide general administrative and operational support to the broader team
• Assist with office coordination and day-to-day administrative needs
• Take ownership of ad hoc projects and process improvements as they arise

What we're looking for

• Approximately 1-2 years of experience in administration, operations, HR, people coordination or a similar role
• University degree or comparable post-secondary education
• Strong written communication skills and excellent attention to detail
• Comfortable working with Excel, trackers, databases and administrative systems
• Strong organizational skills with the ability to manage recurring deadlines and competing priorities
• Professional and confident communication skills
• Positive, collaborative attitude and a willingness to take on new responsibilities

This role is well suited to someone early in their career who enjoys a combination of coordination, reporting, people interaction and hands-on administration and wants to continue building their experience within a supportive professional team.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.