Human Resources & Payroll Representative

Mennonite New Life Centre of Toronto; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A non-profit organization in Toronto is seeking a Human Resources & Payroll Representative responsible for HR functions and payroll processes. This in-office full-time role supports various departments and ensures compliance with payroll laws while maintaining employee records. The ideal candidate has a diploma in a related field, HR experience, and proficiency in payroll software.

Qualifications

• Minimum of 2 years of experience in HR and/or payroll administration.
• Knowledge of Canadian payroll laws, regulations, and Ontario employment standards.
• Excellent interpersonal communication and problem-solving skills.

Responsibilities

• Maintain and update the HR database and employee records.
• Manage Payworks payroll software and payroll records.
• Prepare and submit payroll reports including ROEs and T4s.

Skills

Invoicing

Facilities Management

HVAC

AIX

Air Pressure Handling

AX

Education

Diploma or degree in Human Resources, Accounting, Payroll Administration

Payroll Compliance Practitioner (PCP) certification

Tools

Payworks

QuickBooks

MS Office (Word, Excel)

Job description

Human Resources & Payroll Representative

Position Title : Human Resources & Payroll Representative

Reports to : Director of Administration

Employment Status : Full-time (In-Office Position)

Rate of Pay : $28 per hour

Position Summary

The Human Resources & Payroll Representative is responsible for the day-to-day operations of the HR functions and payroll administration within the Mennonite New Life Centre. This role provides clerical administrative and technical support to the HR and Finance functions ensuring accurate maintenance of employee records timely payroll processing compliance with legislation and support for organizational policies and initiatives. The position works closely with various departments to ensure the smooth flow of employee data adherence to internal processes and delivery of professional ethical and culturally sensitive services. We utilize the Peninsula HR and Health & Safety system Payworks. The HR employee must use and maintain the records including HR training.

Essential Duties

• Human Resources Administration
  • Maintain and update the HR database payroll platform and employee records (hard and soft copies).
  • Manage time and attendance systems and review absence records.
  • Draft employee correspondence contracts and related documents.
  • Review and revise HR policies procedures and standard forms.
  • Support HR strategy initiatives change management processes and organizational development.
  • Support the annual and bi-annual performance review process.
  • Assist the Executive Director Directors and Managers in managing employees conflicts.
  • Coordinate and facilitate training and professional development initiatives.
  • Assist the Health & Safety Committee with scheduling meetings taking minutes and conducting monthly audits.
  • Join the Social and Professional Development Committee.
• Payroll Administration
  • Manage Pay works payroll software including setting up employee profiles and maintaining payroll records.
  • Gather calculate and input payroll data ensuring accuracy of earnings deductions benefits and accruals.
  • Ensure adherence to federal and provincial payroll laws and employment standards.
  • Prepare and submit ROEs T4s and other necessary payroll reports.
  • Calculate and submit RRSP contributions and confirm health and dental coverage eligibility.
  • Address payroll discrepancies and respond to employee payroll-related questions.
  • Prepare payroll-related accounting entries and reporting for internal and external stakeholders.
• Collaboration & Reporting
  • Work collaboratively with Accounting Payroll and Program teams to ensure accurate benefits and payroll management.
  • Prepare regular HR and payroll reports including leave balances and benefit summaries.
  • Participate in organizational committees and events.

This is an in-person role 5 days per week.

Minimum Qualifications

• Diploma or degree in Human Resources Accounting Payroll Administration or a related field.
• Payroll Compliance Practitioner (PCP) certification preferred.
• Minimum of 2 years of experience in HR and / or payroll administration preferably in a non-profit or multi-departmental environment.
• Knowledge of Canadian payroll laws regulations and Ontario employment standards.
• Proficient in English communication and writing skills.
• Experience with payroll software (Payworks) and accounting systems such as QuickBooks.
• Strong proficiency in MS Office (Word Excel).
• Excellent interpersonal communication and problem-solving skills.
• Ability to maintain confidentiality work under pressure and manage multiple priorities.

Note: Please view the careers page to see more job opportunities.

Required Experience : Unclear Seniority

Key Skills Invoicing,Facilities Management,HVAC,AIX,Air Pressure Handling,AX

Employment Type : Full-Time

Experience : years

Vacancy : 1