Human Resources Coordinator

Fasken Martineau DuMoulin LLP; Calgary; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Human Resources Coordinator to join their Calgary team. This role involves building strong relationships within the firm while providing essential HR support, including payroll, benefits, and administrative tasks. The ideal candidate will thrive in a collaborative environment, demonstrating excellent communication and organizational skills. With a commitment to diversity and inclusion, this firm offers a welcoming workplace where your contributions are valued. Embrace the opportunity to develop professionally while making a meaningful impact in a supportive and innovative setting.

Benefits

Competitive Salary

Discretionary Bonus Program

Flexible Medical and Dental Benefits

Short and Long Term Disability Insurance

Employee and Family Assistance Program

Group Retirement Savings Plan

Paid Vacation and Sick Days

Wellness Subsidy

Educational Reimbursement

Employee Referral Program

Qualifications

• 2-3 years of HR experience in a law firm or professional services environment.
• Strong knowledge of HR functions and legislation.
• Ability to manage time and juggle priorities efficiently.

Responsibilities

• Provide day-to-day employee relations support for Firm members.
• Maintain computerized personnel records and coordinate recruitment processes.
• Support HR initiatives including employee retention and onboarding.

Skills

Client Service Orientation

Organizational Skills

Attention to Detail

Problem-Solving Skills

Communication Skills

Document Processing

Education

University Degree in Human Resources

College Diploma in Human Resources

Tools

HRIS (Ultipro)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

PeopleFlow Software

Job description

Join to apply for the Human Resources Coordinator role at Fasken

Join to apply for the Human Resources Coordinator role at Fasken

Get AI-powered advice on this job and more exclusive features.

Fasken is a leading international business law and litigation firm. With over 950 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Human Resources Coordinator (HR Department) – Calgary, AB

Job Summary

We are currently looking for a dynamic and experienced Human Resources (HR) Coordinator to join the Calgary HR Department. The HR Coordinator is responsible for building integral and strong relationships with all members of the Firm. The HR Coordinator will provide general human resources, payroll & benefits, and administrative support to the Human Resources Department and to the office. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work.

Hours of work are from 8:00 a.m. to 4:00 p.m.. Occasional pre-authorized overtime may be required to meet business needs.

Hybrid remote work arrangements are available with requirements as per business needs for onsite office support. Fasken Calgary has a mandatory requirement of three (3) days in office and up to two (2) days remote, work permitting. The successful candidate must live in or around Calgary, AB and be able to commute to the office as often as required. While this is a hybrid role, the majority of the work may be onsite.

To Us, Success Means

• A strong client service approach - ready, willing, and able.
• Impeccable proofreading and grammar skills.
• Being organized, with high attention to detail and accuracy when completing tasks.
• Excellent problem-solving skills and the ability to be resourceful and work with minimal instruction or supervision.
• Being able to work within tight timelines to meet deadlines, reassessing priorities as needed.
• Strong communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Being proactive and taking initiative in anticipation of next steps.
• Strong document processing skills
  
  

Primary Responsibilities

• Provide general day-to-day employee relations support and guidance for Firm members in both the Calgary and Tsuut’ina office locations.
• Maintain computerized personnel records, including employee files and training completions.
• Coordinate with all departments regarding share arrangements, workload and coverage assignments.
• Oversee and approve vacation and leave requests for staff members, maintain ongoing records of entitlement balances and respond to various inquires regarding balances.
• Provide administrative support for regional and Firm-wide recruitment processes, including coordinating interviews, verifying references and conducting background checks through third party process for new hires.
• Provide support and knowledge to all Firm members on the various benefit plans and programs.
• Use of HRIS (Ultipro) software in an administrative user capacity to maintain employee records, run ad hoc reports, prepare new hire onboarding and other functionalities, as required.
• Coordinate full onboarding process for new hires, including communications with applicants post offer, access set up, equipment requests and carrying out other internal processes with various departments.
• Receive, process and maintain records of applicable wellness, transportation and continuing education subsidy reimbursements for Firm members.
• Use of internal PeopleFlow software to communicate employee lifecycle changes to various departments.
• Provide ongoing support to the HR Department in maintaining Calgary HR Intranet page and updating personnel profiles, as required.
• Support HR Department employee retention initiatives, including organizing staff appreciation and recognition functions throughout the year, arranging gifts and communicating service anniversary recognitions, as needed.
• Coordinate Calgary and Tsuut’ina office First Aid attendants, Emergency Wardens and monitors, organize supplies, gifts and trainings for the offices.
• Other tasks and involvement in HR projects and initiatives, as required.
  
  

Required Knowledge And Experience

• University degree and/or College diploma in Human Resources with a minimum of two (2) to three (3) years of related HR experience.
• Experience working in a law firm or other professional services environment is considered an asset.
• Current knowledge of human resources functions and legislation.
• Strong knowledge of software applications, such as the Microsoft suite: Word, Excel, Outlook, PowerPoint.
• Knowledge and experience using an integrated HRIS software is considered an asset.
• Strong interpersonal and communication skills (written and oral).
• Strong sense of judgement and ability to protect confidential and sensitive information.
• Ability to manage time, sharp sense of organization, ability to juggle priorities efficiently and manage stress.
  
  

Supervisor

• This role reports to the Manager, Human Resources.
  
  

What We Offer

Join our friendly, collaborative and rewarding work environment where your professional development is supported, and your contributions are encouraged and valued. In a full-time, permanent role, we offer the following:

• A competitive salary and discretionary bonus program
• Flexible medical and dental benefits, including telemedicine services
• Hybrid work flexibility
• Short and long term disability insurance
• Employee and family assistance program (EFAP)
• Group retirement savings plan with matching contributions
• Paid vacation and sick days
• Personal days
• Wellness Subsidy and educational reimbursement
• Transportation monthly subsidy
• Maternity/parental leave top up
• Employee referral program
• Opportunities to give back to your community through Firm initiatives
  
  

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com.

We thank all candidates for applying, however, only qualified applicants will be contacted for an interview.

NO AGENCIES, PLEASE

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Law Practice

Referrals increase your chances of interviewing at Fasken by 2x

Get notified about new Human Resources Coordinator jobs in Calgary, Alberta, Canada.

Greater Calgary Metropolitan Area 3 days ago

Human Resource Generalist (6-months Contract)

Greater Calgary Metropolitan Area 4 days ago

Coordinator, Talent Acquisition Marketing & Centre of Excellence

HR Delivery Center Coordinator (5 months contract)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.