Human Resources Coordinator

Passion Dental Group; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

Passion Dental Group is seeking an enthusiastic HR Coordinator for a 6-month contract in Calgary, AB. This role involves providing essential administrative support to ensure a seamless employee experience across HR functions. Ideal candidates will have a strong HR background and exceptional organizational skills, thriving in a fast-paced environment while contributing to a supportive workplace culture.

Qualifications

• 3+ years of experience in an HR coordinator, administrator, or generalist role.
• Knowledge of employment standards and HR best practices.
• Experience with benefits administration and onboarding processes is an asset.

Responsibilities

• Coordinate onboarding and offboarding processes for employees.
• Maintain accurate employee records and support benefits administration.
• Serve as first contact for employee HR inquiries and support employee engagement initiatives.

Skills

Attention to detail

Organization

Interpersonal skills

Communication

Service-oriented mindset

Education

Post-secondary education in Human Resources

Business Administration

Tools

HRIS (Dayforce)

Microsoft Office Suite

Job description

Position: Coordinator, Human Resources

Location: Calgary, AB (Support Office)

Position Type: 6-Month Contract

We are seeking an enthusiastic and detail-oriented HR Coordinator to join our Human Resources team on a 6-month term. This role will provide essential administrative and operational support across key HR functions, helping ensure a seamless employee experience and the smooth delivery of day-to-day HR services.

This is a great opportunity for an HR professional who enjoys an administrative and generalist scope and thrives in a fast-paced, collaborative environment.

What you’ll do:

Onboarding & Offboarding

• Coordinate the onboarding process for new hires, including preparing offer letters, welcome communications and orientation support.
• Liaise with hiring managers, office and clinic managers, payroll and accounting to ensure readiness prior to the employee’s first day.
• Support offboarding processes, including the preparation of termination documentation, coordination of final pay and benefits information.
• Conduct or coordinate exit interviews and track feedback to identify trends or areas for improvement.

HR Administration

• Draft and issue various employee documents such as promotion letters, salary or title adjustments, leave confirmations, contract renewals, and employment verification letters.
• Maintain accurate and up-to-date employee records in the HRIS (Dayforce) and within digital and physical personnel files, ensuring compliance with legal and organizational standards.
• Support benefits administration, including employee enrollment, changes due to life events, answering employee inquiries, and liaising with benefit providers when needed.
• Partner with the payroll team to ensure timely and accurate processing of all employee lifecycle changes including new hires, terminations, and compensation adjustments.
• Handle sensitive information with discretion and ensure strict confidentiality of employee data.

Reporting & Data Management

• Generate standard and ad hoc HR reports, including but not limited to headcount, turnover, tenure, diversity metrics, and leave tracking.
• Conduct regular audits of HR data to ensure accuracy and integrity within systems and records.
• Support data clean-up and system optimization initiatives.

Employee Support

• Serve as a first point of contact for employee inquiries related to HR policies, procedures, benefits, and general workplace matters, providing timely and accurate responses or escalating when necessary.
• Support employee engagement and experience initiatives, such as wellness programs, recognition programs, or social events.
• Assist with the administration and coordination of employee leaves, including sick, parental, and other statutory or discretionary leaves, ensuring proper documentation and communication.
• Provide support on health & safety-related programs and ensure compliance with provincial workplace safety standards.
• Assist in drafting and distributing internal HR communications, ensuring consistent and clear messaging across the organization.

What you’ll bring to the role:

• Post-secondary education in Human Resources, Business Administration, or a related field
• 3+ years of experience in an HR coordinator, administrator, or generalist role
• Knowledge of employment standards and HR best practices (experience across Alberta/Ontario/BC/SK preferred)
• Proficiency with HRIS systems (Dayforce) and Microsoft Office Suite (Word, Excel, Outlook) is required
• Experience with benefits administration and onboarding processes is an asset
• Exceptional attention to detail, organization, and time management
• Strong interpersonal and communication skills, with a service-oriented mindset

Who we are:

Welcome to Passion Dental Group, a team of dedicated dental professionals committed to providing exceptional care and building a community of like-minded individuals who share our values. We believe in creating a positive, supportive culture that stimulates personal and professional growth. We invest in our people first and create a community that fosters personal success. Visit passiondental.ca to learn more.

Passion Dental Group is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodation through any aspect of our process, please let us know by emailing [e-mail].