Human Resources Assistant

Halton Region; Oakville; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A regional government organization in Ontario is seeking an HR Assistant to support various training programs, focusing on equity, diversity, and inclusion. Responsibilities include managing inquiries, coordinating onboarding sessions, and administering the Learning Management System. The ideal candidate has post-secondary education in Business Administration and strong analytical skills. This position offers flexibility through a hybrid work model, ensuring a better work-life balance.

Qualifications

• Experience in promoting equity, diversity, and inclusion in employee learning initiatives.
• Strong analytical skills with problem-solving capabilities.
• Ability to manage training programs and support various administrative duties.

Responsibilities

• Manage training-related inquiries efficiently.
• Coordinate onboarding sessions and update materials.
• Administer the Learning Management System effectively.
• Coordinate all logistics for training sessions.

Skills

People Advocacy

Human Resources

Business Acumen

Data Literacy

Digital Dexterity

Education

Post-secondary education in Business Administration or similar

Tools

M365 Suite (Teams, SharePoint, Word, Excel, PowerPoint)

SAP

Success Factors

Job description

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process. As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Job Summary

Reporting to the HR Lead, the HR Assistant will partner with Specialists to implement and administer key learning programs. As part of the Training & Development team, this temporary role will focus on providing administrative support for the planning, coordination, and delivery of training programs and events.

Duties & Responsibilities

• Promote equity, diversity, and inclusion by integrating EDI principles into all employee learning initiatives, materials, and practices to foster a sense of belonging across the organization.
• Manage the learning inbox, responding promptly to training-related inquiries and providing clear guidance to employees and leaders.
• Support the onboarding program by coordinating sessions, updating materials, and ensuring new hires complete required training.
• Support the development of e-learning content by formatting materials, proofreading modules, and coordinating testing before launch.
• Maintain an organized training calendar, ensuring accurate scheduling and communication of upcoming learning opportunities.
• Maintain the training budget tracker and coordinate the processing of invoices, ensuring accuracy and timely submission.
• Administer the Learning Management System (SuccessFactors – Learning), including course registration, tracking training completion, running reports, maintaining learning records, and managing surveys to ensure accurate and up-to-date program data.
• Coordinate end-to-end training logistics, such as scheduling sessions, booking rooms, arranging audio/visual equipment, and preparing training materials, certificates, and attendance sheets.
• Support learner communication by distributing pre-work, sending reminders, and ensuring completion of post-course evaluations to support continuous improvement.
• Perform additional administrative or project-related tasks in support of Training & Development initiatives.

Skills & Qualifications

People Advocacy: Demonstrated commitment to supporting an organizational culture and workplace where people can belong, to facilitate open communication, navigate change and act as a steward for the Region’s values. Possessing a growing understanding of EDI principles and best practices; and a demonstrated commitment to EDI. Experience problem solving by using strong analytical skills to research solutions to employee issues and the ability to respond to inquiries using thoughtful and polished verbal and written communication.

Human Resources Mastery: Post-secondary education in Business Administration or similar with exposure to Human Resources, or equivalent experience.

Business Acumen: Awareness of external trends, able to provide insights about the Strategic Plan and operational goals and support employee lifecycle programs that are strategic, systematic and employee-focused. Able to develop HR skills and knowledge to provide input and recommend solutions to employees, HR Specialists and HR Leads.

Data Literacy: Able to read, apply, create, translate and communicate data to support decisions.

Digital Dexterity: Experience using the M365 suite of products (Teams, SharePoint, Word, Excel, PowerPoint). Familiarity with SAP, Success Factors and any customer relationship management system would be an asset.

Important Information About Your Application

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.