HR Assistant

NHS; Town of Oxford; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking a motivated HR Assistant for a fixed-term full-time position in Oxford. In this role, you will manage HR inquiries, support recruitment and onboarding processes, and ensure employee data accuracy within the HRIS. Ideal candidates will have strong communication and organizational skills, some experience in HR, and should be comfortable working in a busy environment. The position offers personal development opportunities and involves a range of responsibilities related to the HR advisory service.

Benefits

27 days annual leave, plus bank holidays

NHS discount across various retailers

Competitive pension scheme

Qualifications

• Experience in HR Advisory/Enquiry Service.
• Ability to produce good quality notes and correspondence.
• Experience in supporting and preparing case work papers.

Responsibilities

• Manage inquiries and provide advice on HR policies.
• Assist in the administration of recruitment and onboarding.
• Ensure employee data is handled with care within the HRIS.
• Contribute to HR initiatives or audits.

Skills

Communication skills

Teamwork

Organizational skills

Written communication

Education

Certificate in Human Resource Practice (CIPD foundation standard) or equivalent

Tools

Microsoft Access

Job description

An opportunity has arisen for a motivated HR Assistant to join our team of HR Advisors at Oxford Health Trust on a fixed-term basis.

This is a fantastic chance to gain high-volume, hands-on experience within a busy HR environment. As the first point of contact for all HR queries, you will be the "face" of the department, providing essential support to our staff and helping the Advisor team deliver a seamless service across the Trust.

Your Impact In this fixed-term role, you will hit the ground running by:

• Managing Inquiries: Acting as the primary contact for telephone and email queries, providing consistent and accurate advice on HR policies.
• Supporting the Employee Lifecycle: Assisting Advisors with the administration of recruitment, onboarding, and contract changes.
• Systems Management: Ensuring employee data is handled with care and precision within our HRIS (Human Resources Information System).
• Ad-Hoc Projects: Contributing to specific HR initiatives or audits occurring during your tenure.

Main duties of the job

We seek an excellent communicator with first-hand customer facing experience. This would suit an individual who has some experience of HR and/or CIPD student willing to learn. The role will appeal equally to an individual at the outset of their HR career or a more experienced specialist adviser, wanting to gain a broad knowledge and experience of all HR disciplines; you will triage queries that come into the HR Advisors' inbox providing initial advice and support and escalating to the right area as necessary.

The ideal candidate will have a good level of general education, competent written skills to respond to helpdesk queries, effective telephone query handling. The candidate will be well organised and able to manage and prioritise their own work effectively. You will need strong teamwork and collaborative working style to provide a joint level of service to this HR Advisory service.

Personal development opportunities within the HR career path/field will be supported.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Key details

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person Specification

Shortlisting sift

• Ability to produce good quality notes (note-taking) and correspondence
• Ability to minute meetings
• Able to use Microsoft Access - Database/employee records familiarity
• Experience in supporting and preparing case work papers (ie Employment Tribunal)

Experience

• HR Advisory/Enquiry Service experience

Key skills & attributes

• Certificate in Human Resource Practice (CIPD foundation standard) or equiv knowledge and experience
• Knowledge of a range of administrative ad HR procedures
• Ability to liaise with all professionals/levels in a confident and effective manner
• Experience of using HR databases & systems
• Effective written and oral communication skills for a variety of formal and informal purposes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Contract

Fixed term

Duration

10 months

Working pattern

Full-time

Reference number

267-CS7575587

Job locations

Littlemore Mental Health Centre - The White Building