HR Assistant

Canada's National Ballet School; Toronto; Hybrid; CAD 40,000 - 48,000; Full time

Job summary

A prominent dance educational institution based in Toronto is seeking a passionate HR Assistant to join their team. This full-time role offers an exciting opportunity to support HR operations and contribute to equity, diversity, and inclusion initiatives. The ideal candidate will possess strong interpersonal skills and a degree in a relevant field, along with proficiency in Microsoft Office. The position also includes comprehensive health benefits and opportunities for professional development in a collaborative work environment.

Benefits

Health & Wellness Benefits

Employer-matched Pension Plan

Paid Vacation Time starting at 4 weeks

Discounted Adult Ballet Classes

Collaborative work environment events

Subsidized lunch and snacks for staff

Qualifications

• Strong interpersonal skills to assist employees.
• Ability to manage confidential information with discretion.
• Experience in a fast-paced environment with tight deadlines.

Responsibilities

• Provide administrative support for HR operations.
• Maintain HRIS and generate necessary reports.
• Coordinate training sessions and employee events.

Skills

Strong interpersonal skills

Problem-solving

Excellent organizational skills

Time management

Attention to detail

Communication

Education

College or university degree in a related field

Human Resources program

CHRP designation (or in progress)

Tools

Microsoft Office

HR-related software

Canva

Job description

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of HR Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us

At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

The Role

Working under the general supervision of the Human Resources Manager and Director, Equity and Belonging, the HR Assistant will support the proactive, effective and fast-paced operations of the HR and EDI departments at Canada’s National Ballet School (NBS). The HR Assistant will provide administrative support in all HR and EDI functional areas including administration, HRIS, onboarding, data management, recruitment, equity & belonging and event planning. The HR Assistant will also be responsible for the effective provision of human resource services to managers and employees and the effective maintenance of the HRIS and reports.

Major Duties and Responsibilities

Human Resources

• Provide administrative support including maintaining physical and digital filing systems, scanning, photocopying, data entry, generating reports, drafting documents and communications, mail distribution, process expense forms and invoices.
• Act as first point of contact within the HR department for all employees providing assistance or directing inquiries as needed; respond to requests for telephone or written verifications of employment and other requests for information.
• Coordinate the volunteer and intern program by posting volunteer and intern opportunities; reviewing volunteer and intern applications, facilitating interviews, conducting reference checks, preparing agreements, completing criminal background checks and paperwork/training; liaise with managers.
• Assist with training sessions including preparation, logistics (i.e. scheduling, location, correspondence/invitations), tracking participants (i.e. attendance records and follow-up), updating and maintaining training records.
• Responsible for maintaining the HRIS by: compiling, entering, and verifying employee information including set-up of new employees and changes in status/pay/personal information; checking to ensure information is current before forwarding to Payroll for processing; generating reports as needed; assist with tasks related to time and attendance tracking.
• Help co‑coordinate employee events, including the annual holiday party, the welcome back reception and retirement celebrations. Tasks include arranging catering, décor, activities, A/V and room set‑up, and gifts or prizes. Organize the preparation and delivery of sympathy cards and/or flower arrangements.
• Provide additional administrative support as needed across all HR functions including pension & benefits, health & safety, training & development, policy etc.
• Uphold employee confidence and protect the HR function by keeping human resource information confidential.

Equity, Diversity & Inclusion

• Administer the EDI intranet page; prepare documents for upload and ensure all forms, documents and resources are consistently up to date.
• Data management: draft and administer surveys, data entry, prepare data summaries, report generation, conduct misc. research.
• Assist in organizing and tracking EDI training and development opportunities/initiatives.
• Participate in the development of the monthly EDI Line Newsletter, book club and engagement activities; collaborate with HR and the EDI Committee to draft monthly resources and plan activities (i.e. lunch + learns, wellness activities, cultural events etc.) pertaining to monthly themes to promote employee development, engagement and belonging.
• Maintain confidence and discretion by keeping student and employee information and concerns confidential.
• All other duties as assigned.

What We’re Looking For

We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don’t meet every qualification listed. If you have strong interpersonal skills, a knack for problem‑solving, and a passion for contributing to a creative and supportive environment, we’d love to hear from you!

Skills and Qualifications

• Completion of a college or university degree in a related field and a Human Resources program; CHRP designation or in progress considered an asset.
• Knowledge of Human Resources function and relevant legislation.
• Proficient knowledge of Microsoft Office.
• Proficient in HR‑related software experience.
• Good knowledge of Canva.
• Ability to handle confidential information with discretion and integrity.
• Excellent organizational and time management skills.
• Ability to work in a fast‑paced environment with tight deadlines and shifting priorities.
• Strong communication and interpersonal skills.
• High attention to detail.
• Expected to work on own initiative to manage delegated projects.

Compensation Salary Range

$40,000 - $48,000 commensurate with experience and aligned with internal equity.

Total Rewards

• Health & Wellness Benefits: Dental, Health, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
• Standard 35‑hour work week
• Employer‑matched Defined Contribution Pension Plan
• Paid Vacation Time starts at 4 weeks
• Commitment to Work‑Life Balance
• Development & Learning Opportunities
• Discounted rates for Adult Ballet Classes at Canada’s National Ballet School
• Discounted rates for all programs and items at our retail outlet
• Subsidized lunch and snacks for staff
• Collaborative and Inclusive work environment: Join our EDI Committee or Social Committee and participate in our fun employee events!

This is a hybrid position, with the option to work remotely twice a week. The hours are Monday through Friday, 9:00 a.m. to 5:00 p.m.

Our Commitment to Equity & Accessibility

NBS is committed to addressing systemic inequities in every facet of our organization including programs, policies and practices. It is NBS’ top priority to build a remarkable and talented workforce that reflects the diversity of the City of Toronto. We strongly encourage applications from all qualified individuals, especially welcoming those with diverse intersectional identities who bring unique perspectives and contribute to the diversification of ideas.

If you require accommodation at any stage of the recruitment process, please inform us.

Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department at NBS.

Please note: This role is for an existing vacancy, however, NBS will be closed for its annual holiday break on December 24, 2025 – January 2,2026. Applications submitted during this time will be reviewed starting on January 5, 2026.