Graduate/Undergrad Program Administrator & Academic Liaison

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading Canadian university in Toronto is seeking an Assistant to Vice Principal Academic Liaison. This role involves coordinating program schedules, maintaining curriculum maps, and facilitating accreditation processes. Candidates should have a bachelor's degree and at least three years of relevant experience. Strong organizational and communication skills, along with proficiency in Microsoft Office, are essential. This full-time position offers a competitive salary with opportunities for growth and professional development.

Qualifications

• Minimum of three years of relevant experience with academic program coordination.
• Experience in providing administrative support to an education program.
• Ability to collect and analyze data to create meaningful reports.

Responsibilities

• Documenting and maintaining curriculum maps.
• Coordinating accreditation and/or program audit processes.
• Preparing and distributing accreditation documentation.

Skills

Organization

Problem-solving

Communication

Multi-tasking

Team collaboration

Education

Bachelor’s degree or equivalent experience

Tools

MS Office Suite

Database management software

Survey tools

Content management systems

Job description

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Date Posted: 12/05/2025
Req ID: 46279
Faculty/Division: Faculty of Arts & Science
Department: University College Program
Campus:St. George (Downtown Toronto)
Position Number: 00054195

Description:

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and is one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity. Our student programs address issues of social justice from a variety of perspectives and help students develop the skills to apply what they learn in the classroom to the world around them. We are also home to professors committed to undergraduate education from a range of disciplines, who are leading researchers in their fields. Students, faculty, staff and alumni at University College work together to ensure that all thrive in our vibrant community.

Your opportunity

Under the direction of the Vice Principal, the Assistant to Vice Principal Academic Liaison is responsible for supporting the office of the VP by coordinating program schedules with stakeholders, documenting and maintaining curriculum maps, tracking and monitoring curriculum issues raised by stakeholders. Advise staff on program curriculum change policies and procedures, coordinating examination timetables, coordinating accreditation and/or program audit processes. The incumbent coordinates accreditation and/or program audit processes and acts as the first point of contact for internal and external auditors. The incumbent will schedule academic calendars and liaising with academic units and stakeholders to support academic calendar production initiatives. You will be well organized, exercise good judgement in a variety of situations and foster positive relationships with various stakeholders in order to ensure consistent and efficient operations.

Your responsibilities will include

• Documenting and maintaining curriculum maps
• Tracking and monitoring curriculum issues raised by contacts
• Coordinating accreditation and/or program audit processes
• Preparing and distributing accreditation and/or academic audit documentation
• Liaising with academic units and stakeholders to support academic calendar production initiatives
• Analyzing service delivery and/or internal processes and recommending improvements
• Coordinating the recruitment and training process for teaching assistants
• Coordinating meeting schedules, agendas, materials, action and follow-up items

Essential Qualifications

• Bachelor’s degree, preferably in a related field, or an acceptable equivalent combination of education and experience
• Minimum of three (3) years of relevant experience with academic program coordination.
• Experience in providing administrative support to an education program
• Experience fostering and maintaining relationships with a variety of stakeholder
• Experience managing and analyzing databases and generating reports
• Experience independently drafting correspondence and communications
• Experience planning logistics for program activities
• Ability to collect and analyze data in order to create meaningful reports
• Ability to interpret requirements and recommend changes for improvements to processes and procedures
• Advanced proficiency in MS Office Suite, survey tools and content management systems
• Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality

To be successful in this role you will be

• Accountable
• Multi-tasker
• Organized
• Proactive
• Resourceful
• Team player

Note: This is a term position ending in January 9, 2027.

Closing Date: 12/15/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].