Front Desk Coordinator — Welcoming, Detail-Oriented Office Support

Life's Journey Inc.; Winnipeg; On-site; CAD 23,000 - 26,000; Full time

Job summary

Life’s Journey Inc. in Winnipeg, MB, is seeking a full-time Receptionist for a 6-month term. The role handles calls, greets visitors, and supports office administration, with a wage of $17.18–$19.51 hourly based on qualifications. Hours are Monday–Friday, 8:30am–4:30pm, at Higgins Office.

The receptionist will perform front-desk duties, maintain records, assist with meetings, and ensure confidentiality and professionalism in all interactions.

Qualifications

• High School Diploma.
• Knowledge of administrative and clerical procedures.
• Knowledge of computers and relevant software applications.
• Knowledge of customer service principles and practices.
• Keyboard skills.

Responsibilities

• Provide main reception duties; ensure calls are directed expediently and appropriately.
• Strictly follow the protocols for handling client telephone calls.
• Prepare for meetings, set the room up, make coffee, arrange for food if required.
• Answer the front door and back door, greet visitors in a friendly, professional manner, show meeting attendees to meeting rooms; determine who they are meeting and advise the appropriate staff.
• Receive, sort and record the Medication Administration Reports, Resident Journal Forms, and the Consumer Incident Reports on spreadsheets and in appropriate binder, and distribute received faxes to the appropriate recipient.
• Greet interviewees, announce their arrival, and contact prospective supervisor when applicant has completed the application form.
• Process all photocopying, filing or faxing, as required.
• Assemble Employee Hiring Packages.
• Monitor office supplies and order in advance of running out.
• Maintain file room in a safe organized and orderly manner.
• Maintain reception area in a tidy and safe manner.
• Ensure fax and photocopier are operational, facilitate repair when they’re not functioning optimally.

Skills

Excellent communication

Customer service

Organizational skills

Multitasking

Confidentiality

Teamwork

Education

High School Diploma

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Life’s Journey Inc. in Winnipeg, MB, is seeking a full-time Receptionist for a 6-month term. The role handles calls, greets visitors, and supports office administration, with a wage of $17.18–$19.51 hourly based on qualifications. Hours are Monday–Friday, 8:30am–4:30pm, at Higgins Office.

The receptionist will perform front-desk duties, maintain records, assist with meetings, and ensure confidentiality and professionalism in all interactions.