Front Desk & Administrative Support Specialist

Aplin; Calgary; On-site; CAD 34,000 - 46,000; Full time

Job summary

Aplin is seeking a friendly, organized Receptionist/Administrative Assistant to join a growing organization in Calgary or Edmonton. The role involves greeting clients, managing phones and emails, scheduling, and supporting day-to-day office operations.

The ideal candidate will have receptionist or administrative experience, excellent communication, and strong organizational skills. Proficiency with Microsoft Office and a customer-service mindset are essential.

Qualifications

• Previous receptionist or administrative experience is an asset
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Professional, friendly, and customer-service-oriented approach
• Strong attention to detail and accuracy
• Ability to multitask and prioritize in a busy environment
• Comfortable using Microsoft Office, email, and general office software
• Ability to work independently while also contributing to a team

Responsibilities

• Greet clients, visitors, and staff in a professional and welcoming manner
• Answer and direct incoming phone calls and emails
• Schedule appointments and maintain calendars
• Respond to general inquiries and provide information as needed
• Perform data entry, filing, scanning, photocopying, and document preparation
• Prepare correspondence, reports, invoices, and other administrative documents
• Maintain accurate and organized records
• Receive and distribute mail, deliveries, and office correspondence
• Assist with ordering and maintaining office supplies
• Support management and other team members with administrative tasks

Skills

Reception experience

Excellent communication

Organizational skills

Time management

Customer service

Attention to detail

Multitasking

Independent worker

Team player

Tools

Microsoft Office Suite

Job description

Aplin is seeking a friendly, organized Receptionist/Administrative Assistant to join a growing organization in Calgary or Edmonton. The role involves greeting clients, managing phones and emails, scheduling, and supporting day-to-day office operations.

The ideal candidate will have receptionist or administrative experience, excellent communication, and strong organizational skills. Proficiency with Microsoft Office and a customer-service mindset are essential.