Receptionist

Equation Staffing Solutions.; Airdrie; On-site; CAD 23,419 - 31,684; Part time

Job summary

Equation Staffing Solutions is seeking enthusiastic receptionists to support multiple clients in Airdrie, AB. You will greet visitors, direct them professionally, answer calls, respond to emails, and perform general administrative tasks to keep the office running smoothly.

Ideal candidates have 2-3 years of office experience, excellent communication, and strong organizational skills. The role requires flexibility to move between duties as priorities change and to work independently when needed.

Qualifications

• 2-3 years of relevant experience in an office environment.

Responsibilities

• Welcome guests and direct them in a friendly and professional manner.
• Connect incoming calls and respond to email queries.
• Order food and supplies for office lunches and client meetings when required.
• Receive, sort, and distribute daily mail and couriers.
• Handle printing and photocopying requests.
• Book and set up meeting rooms as required.
• Manage office inventory such as stationery, and business cards.
• Compile data, and create reports and documents as requested.
• Ensure overall office cleanliness, and coordinate with maintenance contractors.
• Provide administrative support for various teams when necessary.

Skills

Excellent communication

Active listening

Microsoft Office

Microsoft Teams

Organizational skills

Independent work

Tools

Microsoft Teams

Microsoft Office

Job description

We are currently looking for enthusiastic, detail-oriented and reliable receptionists to help run a smooth office for our various clients in Airdrie, AB. These temporary/casual positions will be responsible for a variety of administrative functions such as greeting visitors and staff, providing a welcoming environment and delivering exceptional client services. Whether you are ready to return to the workforce after an extended break, are well-versed in office environments with lots of experience, or are a graduate student looking to get your foot in the door, this may be the opportunity you are looking for!

Responsibilities:

• Welcome guests and direct them in a friendly and professional manner.
• Connect incoming calls and respond to email queries.
• Order food and supplies for office lunches and client meetings when required.
• Receive, sort, and distribute daily mail and couriers.
• Handle printing and photocopying requests.
• Book and set up meeting rooms as required.
• Manage office inventory such as stationery, and business cards.
• Compile data, and create reports and documents as requested.
• Ensure overall office cleanliness, and coordinate with maintenance contractors.
• Provide administrative support for various teams when necessary.

Requirements:

• 2-3 years of relevant experience in an office environment.
• Exceptional communication skills; in-person and over the phone.
• Possess active listening skills with a positive, friendly attitude when greeting clients.
• Proficient in Microsoft Teams and Microsoft Office.
• Excellent attention to detail and organizational skills.
• Able to manage multiple priorities while maintaining professional composure.
• Professional, self-motivated, and able to work well independently.
• Flexible to move between activities and duties quickly if priorities change.