Office Services Coordinator

Aplin; Winnipeg; On-site; CAD 35,000 - 42,000; Full time

Job summary

Aplin is partnering with our client to recruit a receptionist for an immediate temporary-to-hire opportunity in Winnipeg. The role provides backup front desk coverage within a large, fast-paced corporate office, acting as the first point of contact when needed.

The ideal candidate will have 2+ years of corporate reception experience, strong administrative skills including data entry and Excel, and a professional, customer-service oriented demeanor.

Qualifications

• 2+ years of corporate reception experience, including providing front desk coverage.
• Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets.
• Professional, personable, and customer-service oriented.
• Organized, reliable, proactive, and able to multitask in a busy environment.

Responsibilities

• Provide backup front desk coverage, including greeting visitors, answering and directing calls, and taking accurate messages.
• Respond to email inquiries and liaise with internal departments.
• Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages.
• Coordinate courier requests.
• Perform administrative tasks such as filing, data entry, collating, printing, and binding.
• Assist with sanitizing shared office equipment.
• Complete various administrative duties as assigned.

Skills

Front desk reception

Data entry

Customer service

Excel

Job description

Tammy Boyko and Carlan Wilbon with Aplin have partnered with our client to recruit aReceptionistfor an immediatetemporary-to-hireopportunity based inWinnipeg.
Our client is seeking a reliable, professional, and approachable individual withprevious corporate reception experienceto providebackup front desk coveragewithin a large, fast-paced corporate office. This role supports the reception and administrative functions and is ideal for someone comfortable stepping in as the first point of contact when needed.

Responsibilities:

• Providebackup front desk reception coverage, including greeting visitors, answering and directing incoming calls, and taking accurate messages during lunches, breaks, vacations, and peak periods.
• Respond to email inquiries and liaise with internal departments as required.
• Support mailroom operations, including filing, receiving, opening, sorting, scanning, labeling, and distributing mail and packages.
• Coordinate courier requests.
• Perform administrative tasks such as filing, data entry, collating, printing, and binding.
• Assist with sanitizing shared office equipment (e.g., printers and photocopiers) as part of team responsibilities.
• Complete various administrative duties as assigned.
  

Qualifications:

• 2+ years of corporate reception experience, including providing front desk coverage (required).
• Comfortable acting as the first point of contact in a professional corporate setting.
• Strong administrative skills, including data entry, filing, and maintaining Excel spreadsheets.
• Mailroom or facilities coordination experience is an asset but not required.
• Professional, personable, and customer-service oriented.
• Organized, reliable, proactive, and able to multitask in a busy environment.
• Previous experience in a large corporate office environment is an asset.
  

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.