Executive Administrative Assistant - Immediate Temp to Hire

Aplin; Winnipeg; On-site; CAD 25,000 - 33,000; Full time

Benefits offered by this job

Immediate temporary role

Potential extension or temporary to-h​

Downtown Winnipeg location

Job summary

Aplin is seeking an experienced Administrative Assistant to provide executive-level support to its corporate team in Winnipeg. This temporary role focuses on managing priorities, facilitating communication, and handling sensitive matters with discretion and professionalism.

Responsibilities include coordinating meetings, preparing reports, and reconciling expenses, while maintaining organized files and assisting with daily workflows.

Qualifications

• 3+ years of experience as an Administrative Assistant in a corporate environment.
• Post secondary education, i.e., Business Administration Diploma.
• Proficiency in Microsoft Word, Excel, Outlook, Teams, SAP, and HRMS.
• Strong administrative capabilities and discretion when handling confidential information.

Responsibilities

• Provide executive-level administrative support to Directors, including inquiries and responses.
• Prioritize high-level, confidential matters and ensure timely follow-up in directors' absence.
• Manage information flow, screen correspondence, deadlines, and document formatting.
• Coordinate meetings, travel, and events with agenda prep and minute-taking.
• Support divisional communications and regular reports such as quarterly plans.
• Maintain filing systems and reconcile expenses and corporate cards.
• Assist with daily workflows, training reports, and SharePoint maintenance.
• Stay current with Office suite tools to assist directors and senior staff.

Skills

Administrative support

Communication

Discretion

Time management

Education

Business Administration Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

MS Teams

SAP

HRMS

Job description

Aplin is seeking an experienced Administrative Assistant to provide executive-level support to its corporate team in Winnipeg. This temporary role focuses on managing priorities, facilitating communication, and handling sensitive matters with discretion and professionalism.

Responsibilities include coordinating meetings, preparing reports, and reconciling expenses, while maintaining organized files and assisting with daily workflows.