Financial Assistant (Part-time)

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Part time

Job summary

A leading Canadian university located in Toronto is seeking a Financial Assistant to support financial administration. This role includes monitoring budgets, processing payroll, and preparing financial reports. Successful candidates will possess an advanced college diploma with at least three years of relevant experience, advanced proficiency in MS Office, especially Excel, and strong interpersonal skills. This is a part-time position with competitive pay and opportunities for growth.

Qualifications

• At least three years of related financial experience, preferably in a university setting.
• Experience processing payroll and generating financial reports.

Responsibilities

• Monitor department budget to ensure expenditures remain within budget.
• Generate standard financial reports.
• Prepare and process journal entries.
• Act as first contact for payroll related inquiries.

Skills

Advanced proficiency with MS Office Suite

Excellent communication skills

Time management skills

Ability to interpret guidelines

Initiative and resourcefulness

Education

Advanced College Diploma or equivalent experience

Tools

SAP systems

Financial Information System (FIS)

Job description

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Date Posted: 12/03/2025 Req ID: 46257 Faculty/Division: Faculty of Arts & Science Department: Bioscience Support Facility Campus: St. George (Downtown Toronto)

Description

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity

The Biological Sciences Facility (BSF) is a multifaceted animal facility, housing animals from several departments within the Faculty of Arts & Science in support of academic and research missions.

The facility provides optimum housing for a wide range of species including invertebrates, fish, reptiles, amphibians, and mammals. The facility also oversees and coordinates animal housing and surgery.

As the Financial Assistant, you will report to the Vivarium Director, responsible for supporting a number of financial administrations, including onboarding in HRIS, payroll and attendance reporting.

Your responsibilities will include

• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Generating standard financial reports
• Preparing and/or processing journal entries
• Acting as the first point of contact for payroll related enquiries
• Preparing payroll records for processing
• Entering salary and/or personnel information in HRIS
• Verifying that provisions of applicable collective agreements and/or policies are applied appropriately

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years' related financial experience preferably in a University setting, or equivalent environment.
• Experience processing payroll transactions and reconciling payroll.
• Experience generating financial reports and compiling, sorting and organizing financial data.
• Advanced proficiency with MS Office Suite, including advanced use of Excel and with SAP systems, Financial Information System (FIS), or similar systems.
• Excellent communication (written and verbal) and interpersonal skills.
• Superior time management skills with ability to prioritize responsibilities and meet deadlines without compromising quality.
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.
• Demonstrated professionalism and ability to effectively communicate financial procedures.
• Demonstrated initiative, resourcefulness, and self-motivation.

To be successful in this role you will be

• Accountable
• Organized
• Possess a positive attitude
• Resourceful
• Team player

Closing Date: 12/14/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Part-Time. 40FTE/14.50 hours/week.

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

40 FTE Prorated: USW Pay Band 9 -- $27,166.40. with an annual step progression to a maximum of $34,742.00. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].