file clerk

Jack R Bowerman CPA Professional Corporation; Ottawa; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Free parking available

Mileage paid

Job summary

Jack R Bowerman CPA Professional Corporation seeks a detail-oriented office administrator to support daily accounting firm operations at our Ottawa location.

The role requires strong MS Office skills, excellent communication, and the ability to manage documents, mail, and inquiries in a fast-paced environment.

Qualifications

• Bachelor's degree required.
• Proficiency with MS Word, MS Excel, MS Office and database software.
• Electronic scheduler experience beneficial.

Responsibilities

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic enquiries.
• Sort, process and verify applications, receipts and other documents.
• Process incoming and outgoing mail manually or electronically.
• Perform basic bookkeeping tasks.
• Prepare invoices and bank deposits.
• Provide general information to clients and the public.
• Organize and schedule office work.

Skills

English

Education

Bachelor's degree

Tools

MS Word

MS Excel

MS Windows

Database software

Electronic scheduler

Job description

Overview

Languages

English

Student status

• Bachelor's degree
• Full time enrollment
• Part time enrollment

On site

Work must be completed at the physical location. There is no option to work remotely.

Work site environment

• Business

Work setting

• Office
• Various locations
• Warehouse
• General office
• Accounting firm

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• MS Office
• Set up and maintain manual and computerized information filing systems

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• MS Word
• Database software
• MS Excel
• MS Windows

Technical terminology

• Legal
• Financial

Equipment and machinery experience

• Scanner

Area of work experience

• Reports and records

Area of specialization

• Forms and records
• Financial statements
• Invoices
• Correspondence
• Shipping and receiving

Additional information

Security and safety

• Reference required

Transportation/travel information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Bending, crouching, kneeling
• Handling heavy loads
• Attention to detail
• Physically demanding

Personal suitability

• Efficiency
• Energetic
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Accurate
• Client focus
• Dependability
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organised
• Reliability
• Ability to multitask

Benefits

Financial benefits

• Mileage paid

Other Benefits

• Free parking available