file clerk

Job Bank; Ottawa; Sur place; CAD 25 000 - 41 000; Plein temps

Avantages offerts par ce poste

Free parking available

Résumé du poste

Job Bank in Ottawa is seeking an organized office administrator to support daily operations at our workplace. You will handle correspondence, inquiries, file management, basic bookkeeping, and help maintain inventory and supplies.

This full-time on-site role requires accuracy, reliability and the ability to multitask in a fast-paced environment. You will work at multiple locations including an office setting, warehouse and general office spaces.

Qualifications

• Experience typing and proofreading documents.
• Receive and forward inquiries and information requests.
• Sort, process and verify applications and documents.
• Perform basic bookkeeping tasks.

Responsabilités

• Type and proofread correspondence, forms and other documents.
• Receive and forward telephone or electronic inquiries.
• Sort, process and verify applications, receipts and other documents.
• Process incoming and outgoing mail manually or electronically.
• Perform basic bookkeeping tasks.
• Compile data, statistics and other information.
• Prepare invoices and bank deposits.
• Provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Order office supplies and maintain inventory.
• File material in the storage area.
• Label, file and retrieve documents.
• Locate and remove files requested.
• Organize and schedule office work.
• Determine and establish office procedures and routines.
• Answer telephone and relay messages.
• MS Office

Connaissances

MS Word

Proofreading

Data entry

Administrative tasks

Outils

MS Word

MS Excel

MS Office

Database software

Description du poste

• Salary 18.00 to 30.00 hourly (To be negotiated) / 37.5 to 44 hours per week
• Terms of employment Term or contract Full time

Work must be completed at the physical location. There is no option to work remotely.

• Business

Work setting

• Office
• Various locations
• Warehouse
• General office
• Accounting firm

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• MS Office
• Set up and maintain manual and computerized information filing systems

Computer and technology knowledge

• MS Word
• Database software
• MS Excel
• MS Windows

Technical terminology

• Legal

Equipment and machinery experience

• Scanner

Area of work experience

• Reports and records

Area of specialization

• Forms and records
• Shipping and receiving

Security and safety

• Reference required

Transportation/travel information

• Own vehicle
• Valid driver's licence
• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Combination of sitting, standing, walking
• Bending, crouching, kneeling
• Handling heavy loads
• Physically demanding

Personal suitability

• Energetic
• Hardworking
• Integrity
• Outgoing
• Accurate
• Client focus
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Mileage paid

Other benefits

• Free parking available

Who can apply for this job?

You can apply if you are:

• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2026-10-30