Facilities & Front Desk Coordinator – Contract

Fuze HR Solutions; Markham; On-site; CAD 32,000 - 34,000; Full time

Job summary

Fuze HR Solutions is seeking an experienced Facilities Coordinator / Receptionist for a temporary contract supporting its Downtown Toronto head office and Vancouver satellite office. You will manage front-office operations, coordinate facilities tasks, and serve as the liaison with building management and vendors.

The role requires 2–3 years of facilities coordination and 5+ years of administrative experience, with strong vendor management and IT tool proficiency.

Qualifications

• University degree and/or college diploma in a related discipline preferred.
• 5+ years of administrative experience.
• 2–3 years of facilities coordination experience.
• Previous reception/front-office experience in a professional corporate environment is strongly preferred.
• Strong experience coordinating with vendors, contractors, landlords or property management.
• Experience processing invoices, purchase orders and/or vendor documentation.
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Oracle experience is considered an asset.
• AutoCAD experience is considered an asset.

Responsibilities

• Reception & Front Office: Manage reception and provide professional front-office support.
• Receive, greet and direct visitors appropriately.
• Respond to calls, requests and tickets through the Facilities Help Desk.
• Assist with resolving day-to-day facilities issues within the Toronto office.
• Coordinate facilities-related requirements for the Vancouver satellite office with local staff.
• Serve as a primary point of contact between the Toronto office and building landlord/property management.
• Contact and coordinate with external vendors, contractors and service providers as required.
• Support office security-related requirements and processes.

Skills

Administrative experience

Vendor coordination

Customer service

Communication skills

Time management

Education

University degree or college diploma in related discipline

Tools

Outlook

Excel

PowerPoint

Oracle

AutoCAD

Job description

Fuze HR Solutions is seeking an experienced Facilities Coordinator / Receptionist for a temporary contract supporting its Downtown Toronto head office and Vancouver satellite office. You will manage front-office operations, coordinate facilities tasks, and serve as the liaison with building management and vendors.

The role requires 2–3 years of facilities coordination and 5+ years of administrative experience, with strong vendor management and IT tool proficiency.