Senior Facilities Coordinator - Toronto (10-Month Contract)

ONEX; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Onex is seeking a Senior Facilities Coordinator for its Toronto offices on a 10-month contract. You will lead facilities management, office services, and vendor relationships to deliver an efficient, safe and productive workplace.

Reporting to the Manager, Corporate Services in New York, you will plan initiatives, manage budgets, and drive process improvements using technology to support staff and operations in a fast-paced financial services environment.

Qualifications

• Bachelor's degree required.
• 3+ years facilities management experience in a similar role, preferably in financial or professional services.
• Demonstrated experience in people leadership with a strong client service orientation.
• Proficient in all Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Plan and implement corporate and departmental initiatives, policies and procedures for the Toronto offices.
• Plan, coordinate and direct a broad range of services to ensure operational efficiency that will positively impact employee productivity and satisfaction.
• Drive process improvements and leverage technology to optimize resourcing to meet future demand.
• Develop, manage and monitor regional budgets. Review and approve relevant expenditures ensuring accurate and timely payment of invoices.
• Help negotiate and oversee the procurement of office supplies and services including management of vendor relationships, invoice reconciliation and approval, and cost controls.
• Execute and manage the implementation of regional space initiatives and other special projects as required in support of future workplace strategy planning and business objectives.
• Oversee facility management services including office moves, liaising with building management, monitoring and management of maintenance programs, management of vendor performance, etc.
• Manage health and safety requirements including pandemic planning and coordination of annual First Aid / CPR and AED training.
• Participate as a key member of the Disaster Recovery and Business Continuity Planning team.

Skills

People leadership

Client service orientation

Microsoft Office

Organizational skills

Communication skills

Education

Bachelor’s degree in business administration or related field

Tools

Outlook

Word

Excel

PowerPoint

Job description

Onex is seeking a Senior Facilities Coordinator for its Toronto offices on a 10-month contract. You will lead facilities management, office services, and vendor relationships to deliver an efficient, safe and productive workplace.

Reporting to the Manager, Corporate Services in New York, you will plan initiatives, manage budgets, and drive process improvements using technology to support staff and operations in a fast-paced financial services environment.