Receptionist

Fuze HR Solutions; Markham; On-site; CAD 32,000 - 34,000; Full time

Job summary

Fuze HR Solutions is seeking an experienced Facilities Coordinator / Receptionist for a temporary contract supporting its Downtown Toronto head office and Vancouver satellite office. You will manage front-office operations, coordinate facilities tasks, and serve as the liaison with building management and vendors.

The role requires 2–3 years of facilities coordination and 5+ years of administrative experience, with strong vendor management and IT tool proficiency.

Qualifications

• University degree and/or college diploma in a related discipline preferred.
• 5+ years of administrative experience.
• 2–3 years of facilities coordination experience.
• Previous reception/front-office experience in a professional corporate environment is strongly preferred.
• Strong experience coordinating with vendors, contractors, landlords or property management.
• Experience processing invoices, purchase orders and/or vendor documentation.
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Oracle experience is considered an asset.
• AutoCAD experience is considered an asset.

Responsibilities

• Reception & Front Office: Manage reception and provide professional front-office support.
• Receive, greet and direct visitors appropriately.
• Respond to calls, requests and tickets through the Facilities Help Desk.
• Assist with resolving day-to-day facilities issues within the Toronto office.
• Coordinate facilities-related requirements for the Vancouver satellite office with local staff.
• Serve as a primary point of contact between the Toronto office and building landlord/property management.
• Contact and coordinate with external vendors, contractors and service providers as required.
• Support office security-related requirements and processes.

Skills

Administrative experience

Vendor coordination

Customer service

Communication skills

Time management

Education

University degree or college diploma in related discipline

Tools

Outlook

Excel

PowerPoint

Oracle

AutoCAD

Job description

Facilities Coordinator / Receptionist – Contract

Location: Downtown Toronto, ON – On-Site

Employment Type: Temporary Contract

Contract: October 13, 2026 – December 31, 2026, with potential 3-month extension

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Pay Rate: $23.00–$25.00/hour, based on experience

Start Date: October 13, 2026

About the Opportunity

Fuze HR Solutions is currently recruiting for an experienced Facilities Coordinator / Receptionist on behalf of a large, established organization with operations across Canada.

Our client operates in a professional, fast-paced corporate environment and is looking for a highly organized and service-oriented individual to support its Downtown Toronto head office, while also providing facilities coordination support to its Vancouver satellite office.

This is much more than a traditional reception position. The successful candidate will act as a key point of contact for employees, visitors, vendors, contractors, property management and internal stakeholders while supporting the day-to-day facilities operations of the office.

The initial contract will run until December 31, 2026, with the potential to extend for an additional three months.

Key Responsibilities

Reception & Front Office Support

• Manage reception and provide professional front-office support.
• Receive, greet and direct visitors appropriately.
• Respond to calls, requests and tickets received through the Facilities Help Desk.
• Assist with resolving day-to-day facilities issues within the Toronto office.
• Coordinate facilities-related requirements for the Vancouver satellite office with support from local staff.
• Serve as a primary point of contact between the Toronto office and building landlord/property management.
• Contact and coordinate with external vendors, contractors and service providers as required.
• Support office security-related requirements and processes.

Facilities Coordination

• Coordinate critical building maintenance appointments and maintain the associated calendar.
• Support office moves, relocations and facilities requirements related to office renovations.
• Coordinate with contractors and vendors performing work within the office.
• Obtain proposals and quotations for contracted and subcontracted work.
• Assist with corporate facilities initiatives and ongoing office projects.
• Maintain required Certificates of Insurance for facilities vendors.
• Create and maintain office signage and nameplates.
• Maintain and update emergency contact information for the Toronto and Vancouver offices.
• Assist with gathering vendor quotes for annual facilities budget planning.
• Track unplanned and unbudgeted facilities expenses.

Administrative & Financial Support

• Process receipts and invoices accurately and in a timely manner.
• Assist vendors and contractors with resolving payment-related issues.
• Prepare and distribute correspondence as required.
• Schedule and coordinate internal and external meeting requests.
• Support general administrative requirements related to facilities operations.

Purchasing & Vendor Support

• Assist with setting up new vendors.
• Follow established requisition and purchasing workflows to obtain Purchase Orders.
• Order office and facilities supplies as required.
• Maintain accurate documentation related to vendors, purchasing and facilities services.

Meetings, Events & Office Support

• Assist with the setup and breakdown of internal office events and meetings.
• Coordinate meeting-room and facilities requirements.
• Provide hands‑on support for various office initiatives as needed.
• Work collaboratively with internal stakeholders to maintain a professional, organized and welcoming workplace.

Qualifications & Experience

• University degree and/or college diploma in a related discipline preferred.
• 5+ years of administrative experience.
• 2–3 years of facilities coordination experience.
• Previous reception/front-office experience within a professional corporate environment is strongly preferred.
• Strong experience coordinating with vendors, contractors, landlords or property management.
• Experience processing invoices, purchase orders and/or vendor documentation.
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Oracle experience is considered an asset.
• AutoCAD experience is considered an asset.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to prioritize multiple requests and responsibilities.
• Professional, polished and customer-service focused.
• Comfortable working independently while coordinating with multiple internal and external stakeholders.
• Able to adapt quickly to changing priorities in a fast-paced office environment.

Ideal Candidate

The ideal candidate is someone who combines the professionalism and interpersonal skills required for a corporate reception environment with hands‑on facilities and administrative experience.

You are proactive, organized and comfortable taking ownership of day-to-day office issues. You can communicate confidently with employees, senior stakeholders, vendors, contractors and property management, and you are equally comfortable greeting a visitor, processing an invoice, coordinating a maintenance request or helping prepare the office for an event.

Interview Process

This is an urgent requirement with a targeted start date of October 13, 2026.

Qualified candidates should be prepared for a quick interview and selection process:

• Resume review and initial screening by Fuze HR Solutions.
• Selected profiles will be presented to the client immediately.
• One virtual interview is anticipated, with the possibility of a second interview.
• Client interviews are expected to take place Tuesday/Wednesday.
• Final selection and offer are expected to be completed before the end of the week.