Executive Secretary

Placements24; Kimberley; Híbrido; CAD 60 000 - 85 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Professional development

Confidential environment

Resumo da oferta

Placements24 is seeking an experienced Executive Secretary to support senior leadership in Kimberley. The role focuses on advanced calendar management, travel coordination, document preparation, and confidential communications to ensure seamless executive operations.

The ideal candidate will bring a proven track record in high-level administrative support, exceptional organization, and strong communication skills, enabling effective liaison with internal and external stakeholders.

Qualificações

• Proven experience as an Executive Secretary or in a similar high-level administrative support role.
• Excellent organizational, time management, and multitasking abilities.
• High level of discretion and professionalism handling confidential information.
• Proficient in Microsoft Office Suite and virtual meeting platforms.

Responsabilidades

• Manage and maintain complex calendars for executives, including scheduling meetings and conference calls across multiple time zones.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare agendas, gather documents, and take minutes for executive meetings.
• Draft, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
• Serve as a primary point of contact for executives, screening and directing communications.
• Handle confidential and sensitive information with discretion and integrity.
• Manage expense reporting and process invoices related to executive activities.
• Conduct research and compile information for executive briefings and projects.
• Organize and maintain electronic and physical filing systems.
• Assist with event planning and coordination for executive-level functions.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.

Conhecimentos

Executive support

Calendar management

Travel coordination

MS Office

Communication skills

Confidentiality

Organization

Multitasking

Independent worker

Formação académica

Tertiary qualification

Ferramentas

Virtual meeting platforms

Descrição da oferta de emprego

About the Role

Our client, a prestigious and dynamic organization, is seeking a highly skilled and discreet Executive Secretary to provide comprehensive support to senior leadership, based in Kimberley . This pivotal role requires exceptional organizational abilities, meticulous attention to detail, and strong communication skills. The Executive Secretary will manage complex schedules, coordinate meetings and travel, and handle confidential information with the utmost professionalism. This is an ideal opportunity for an experienced administrative professional to play a key role in supporting executive functions within a forward-thinking company. You will be an integral part of ensuring the smooth operation of the executive office, contributing directly to the efficiency and success of our client's leadership team.

Key Responsibilities

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange and coordinate domestic and international travel, including flights, accommodation, visas, and ground transportation.
• Prepare agendas, gather documents, and take minutes for executive meetings.
• Draft, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy.
• Serve as a primary point of contact for executives, screening and directing communications.
• Handle confidential and sensitive information with discretion and integrity.
• Manage expense reporting and process invoices related to executive activities.
• Conduct research and compile information for executive briefings and projects.
• Organize and maintain electronic and physical filing systems.
• Assist with event planning and coordination for executive-level functions.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.

Requirements

• Proven experience as an Executive Secretary or in a similar high-level administrative support role.
• Exceptional organizational, time management, and multitasking skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Superior written and verbal communication skills, with a professional and articulate demeanor.
• High level of discretion, confidentiality, and professionalism.
• Ability to work independently, exercise sound judgment, and prioritize effectively.
• Experience in travel management and expense processing.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Detail-oriented with a commitment to accuracy.
• A relevant tertiary qualification is highly desirable.

Benefits

• A competitive salary package commensurate with experience and expertise.
• Opportunity to work closely with senior leadership in a key support role.
• Exposure to high-level decision-making and strategic initiatives.
• A professional and confidential working environment in Kimberley .
• Access to professional development and ongoing training opportunities.
• Contribution to a company culture that values excellence and support.