Executive Administrative Assistant - Fully Remote

Placements24; Kimberley; Remote; CAD 29,000 - 44,000; Full time

Benefits offered by this job

Remote work setup support

Professional development opportunities

Advanced remote collaboration tools

Comprehensive benefits package

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to provide comprehensive remote support to its senior leadership team. The role emphasizes meticulous scheduling, high-level meeting coordination, and handling sensitive communications from a home office.

The ideal candidate operates with minimal supervision and thrives in a remote-first culture. The position requires strong Microsoft Office skills, exceptional communication, and the ability to manage competing demands

Qualifications

• Extensive experience as an Executive Assistant or similar senior role, preferably remote.
• Advanced proficiency in Microsoft Office Suite and virtual tools (Zoom, Teams, Google Workspace).
• Exceptional organizational and time-management skills with the ability to prioritize.
• Superior written and verbal communication with attention to detail.
• High level of professionalism, discretion, and maturity handling sensitive information.
• Ability to work independently in a remote setting.
• Experience managing complex scheduling and executive communications.
• Stable high-speed internet and a professional home office are essential.
• Must be legally eligible to work in South Africa.

Responsibilities

• Manage complex and dynamic calendars for senior executives and coordinate meetings and travel arrangements.
• Prepare and edit high-quality correspondence, presentations, and reports.
• Coordinate logistics for virtual meetings and ensure participants have access.
• Serve as a primary liaison between executives and stakeholders; screen communications.
• Handle highly confidential information with discretion and integrity.
• Conduct research and prepare background materials for meetings and projects.
• Process expense reports and assist with budget tracking for executive functions.
• Assist with ad-hoc projects and special assignments as directed by the executive team.
• Maintain organized digital filing systems for executive documentation.
• Provide proactive support to anticipate executive needs and streamline workflows.

Skills

Executive support

Remote work

Calendar management

Travel coordination

Budget tracking

Discretion

Communication skills

Microsoft Office

Meeting facilitation

Research

Tools

Zoom

Microsoft Teams

Google Workspace

Outlook

Excel

PowerPoint

Word

Job description

About the Role

Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, offering the ultimate flexibility for professionals who excel in managing executive needs from a home-based environment. You will be instrumental in managing complex schedules, coordinating high-level meetings, handling sensitive communications, and facilitating seamless operations for executives. The ideal candidate is proactive, meticulously organized, and possesses outstanding communication and interpersonal skills. We are building a team that thrives on remote collaboration and self-sufficiency. This role is crucial for ensuring executive efficiency and requires a dedicated individual who can operate with minimal supervision. While this role is remote, understanding the South African business context, particularly around **Kimberley**, can be beneficial. Our client is committed to a remote-first culture and provides the necessary resources for success.

Key Responsibilities

• Manage complex and dynamic calendars for senior executives, including scheduling internal and external meetings, appointments, and travel arrangements.
• Prepare and edit high-quality correspondence, presentations, and reports with accuracy and professionalism.
• Coordinate logistics for virtual meetings, ensuring all participants have necessary information and access.
• Serve as a primary point of contact and liaison between executives and internal/external stakeholders, screening communications effectively.
• Handle highly confidential information with the utmost discretion and integrity.
• Conduct research and prepare background materials for meetings, projects, and strategic initiatives.
• Process expense reports and assist with budget tracking for executive functions.
• Assist with ad-hoc projects and special assignments as directed by the executive team.
• Maintain organized and accessible digital filing systems for all executive documentation.
• Provide proactive support to anticipate executive needs and streamline workflows.

Requirements

• Extensive experience as an Executive Assistant or in a similar senior administrative support role, preferably in a remote capacity.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Exceptional organizational and time-management skills, with a proven ability to prioritize competing demands.
• Superior written and verbal communication skills, with a keen eye for detail.
• High level of professionalism, discretion, and maturity in handling sensitive information.
• Demonstrated ability to work independently, proactively, and effectively manage responsibilities in a remote setting.
• Experience in managing complex scheduling and executive-level communications.
• A stable, high-speed internet connection and a dedicated, professional home office environment are essential.
• Must be legally eligible to work in **South Africa**.

Benefits

• Competitive executive-level salary.
• The significant advantage of a fully remote work arrangement.
• Access to advanced remote work technologies and ongoing support.
• Opportunities for professional development and continuous learning.
• A supportive and dynamic virtual team environment.
• The chance to work with a forward-thinking organization that values its remote talent.
• Comprehensive benefits package.