Executive assistant

Stackabl Homes BC Inc.; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Job summary

Stackabl Homes BC Inc. in Vancouver is seeking an experienced administrator to coordinate policies, prepare reports for executive committees, and manage daily operations.

This on-site role demands accuracy, timeliness, and strong communication in a fast-paced environment. The position requires a Bachelor's degree and 2–3 years of experience in administration or project coordination within construction/real estate sectors, with exceptional written and oral communication to liaise with diverse

Qualifications

• Bachelor's degree required.
• 2–3 years of experience in administration or coordination.
• On-site work at the Vancouver location.

Responsibilities

• Establish and coordinate administrative policies and procedures.
• Prepare reports and other documents for executive committees and boards of directors.
• Analyze incoming and outgoing memoranda, submissions, and reports.
• Prepare and coordinate the production and submission of briefs and reports.
• Prepare agendas and arrange for committee and board meetings.
• Conduct research and liaise with internal and external stakeholders.
• Plan, organize, direct, control and evaluate daily operations.
• Arrange travel itineraries and related reservations.
• Prepare invoices, reports, memos, letters, and administer contracts and other documents.

Skills

Excellent oral communication

Excellent written communication

Organized

Education

Bachelor's degree

Job description

LANGUAGES

English

EDUCATION

• Bachelor's degree

EXPERIENCE

2 years to less than 3 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

EXPERIENCE AND SPECIALIZATION

AREA OF WORK EXPERIENCE

• Construction
• Real estate
• Project coordination

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines

PERSONAL SUITABILITY

• Excellent oral communication
• Excellent written communication
• Organized