Executive Assistant

Building Ontario Fund; Toronto; On-site; CAD 94,000 - 104,000; Full time

Job summary

A government agency in Toronto is seeking an experienced Executive Assistant to provide comprehensive support to the Chief Investment Officer. The ideal candidate will manage confidential information, schedule meetings, and coordinate office operations while promoting inclusivity and efficiency. This role requires a degree in Business or Administration, with a minimum of three years of experience in an executive support role. The successful applicant will demonstrate strong analytical, communication, and organizational skills. A competitive salary and excellent benefits are offered.

Benefits

Health, Dental, Life insurance

Health Care Spending Account

Employee Assistance Program

Vacation time

Defined-benefit pension plan

Qualifications

• Minimum of three (3) years experience in providing executive level services.
• Analytical and evaluative skills to assess urgent issues.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Provide comprehensive executive-level administrative support to the CIO.
• Manage confidential information and coordinate workflows.
• Schedule and organize meetings for the executive team.

Skills

Analytical skills

Communications skills

Organizational skills

Interpersonal skills

Critical thinking

Technical Proficiency with Microsoft Office

Education

Degree in Business, Administration, or related field

Job description

THE OPPORTUNITY

Building Ontario Fund (BOF) is seeking an indefinite full‑time Executive Assistant. (This job posting represents an existing vacancy.)

In this role, you’ll report to the Chief Investment Officer and be accountable for providing comprehensive executive‑level administrative support to the Chief Investment Officer (CIO), ensuring the efficient operation of the CIO’s office and maintaining effective linkages with BOF leadership, the Board of Directors, government officials, and key stakeholders. This role is responsible for managing confidential information, coordinating workflows, and implementing processes that enhance office functionality and professionalism. The Executive Assistant ensures timely and accurate information flow, supports strategic priorities through effective scheduling, correspondence, and meeting coordination, and safeguards the integrity and confidentiality of all communications and records. Additionally, the position promotes BOF’s values of equity, inclusion, diversity, and anti‑racism while enabling the Chief Investment Officer to focus on organizational leadership and decision‑making.

Your day‑to‑day

• Support the Chief Investment Officer to maintain linkages with Building Ontario Fund (BOF) leadership, the Board of Directors, government officials and stakeholders and address administrative needs and manage administrative protocols.
• Provide confidential administrative support to the Chief Investment Officer, including maintenance of calendars, preparation of agendas and documents for meetings, speaking engagements and presentations and coordinates the preparation and/or compilation of background materials.
• Schedule and organize regular occurring meetings involving the executive team within BOF.
• Provide administrative support, including calendar and events management, to the investment team, as necessary.
• Draft and/or coordinate the creation and distribution of routine correspondence on behalf of the Chief Investment Officer as required, including proof reading for accuracy and correctness.
• Manage relationships and connection with a wide variety of internal and external stakeholders to provide general information and answer questions related to various functions of BOF on behalf of the Chief Investment Officer.
• Coordinate the daily operations of the Chief Investment Officer’s office, developing and implementing processes that improve office functionality, efficiency, and professionalism.
• Provide information coordination and ensure all stakeholders are provided with accurate and consistent information in a timely manner; responses to requests are coordinated; information flows effectively; and all levels of accountability/approval/confidentiality are maintained. Coordinate flow and assignment of incoming requests and other issues to the appropriate area of BOF as necessary.
• Plan and coordinate all accommodation requirements relating to executive onboarding, including equipment requirements and information technology needs.
• Track and manage invoices and billing as necessary, including maintaining budget information for the executive office; reconcile p‑card/invoice and expense statements.
• Maintain files and records (electronic and hard copy) in an organized, consistent, and confidential manner, using BOF’s procedures for protecting and maintaining the privacy of records, and following relevant document retention schedules.
• Exhibit confidentiality, discretion and superior judgement regarding all matters conducted in the Chief Investment Officer’s office and safeguarding the confidentiality of personnel information, administrative records, files, and communications.
• Any other related duties, as assigned.

WHAT WE’RE LOOKING FOR

Education & experience

• Degree in Business, Administration, or related field, or equivalent experience.
• Minimum of three (3) years’ experience in providing executive level services and support within a highly demanding work environment with expertise in prioritizing and managing competing priorities and deadlines.

Knowledge & skills

• Knowledge of the protocols and practices of an executive office within a public & private sector environment.
• Knowledge of applicable policies, procedures, and guidelines pertaining to the delivery of administrative services (e.g., budget, expenditure, procurement card, and expense claim policies; contract management; IT; correspondence guidelines; records management, etc.).
• Analytical and evaluative skills to assess issues and inquiries in order to determine their urgency and impact.
• Critical thinking skills to recommend viable and effective administration solutions and review and coordinate information for the Chief Investment Officer.
• Interpersonal skills and professionalism to connect and build relationships with a wide range of stakeholders.
• Organizational and time management skills to prioritize activities, issues, and multiple demands; assess and reassess workload and priorities regularly to determine what time‑sensitive priorities must be completed urgently while staying on top of other less urgent tasks.
• Verbal and written communication skills to relay and clarify information in a manner adapted to the requirements of specific situations and audiences; ensure the high quality of all documents, submissions, and correspondence originating from the office of the Chief Investment Officer.
• Ability to interpret and apply recognized methods, policies, and procedures to meet agency requirements; assess operational and administrative needs, deal appropriately with issues with program area staff.
• Ability to weigh and balance multiple needs to maximize results and achieve the best solution.
• Political acuity to pro‑actively identify issues for executive discussion and stakeholder consultation.
• Awareness of government directions, sensitivities and relationships.
• Technical Proficiency with Microsoft Office (Word, Excel, PowerPoint, SharePoint, Teams).

If you’re excited about this opportunity, but don’t meet all requirements, apply anyway!

THE ENVIRONMENT

Physical

Our office at 79 Wellington Street W, Toronto is steps from Union Station, with great dining and transit options.

As part of the Ontario Public Service, BOF requires employees to work in‑office five (5) days/week. We believe in‑person presence and collaboration strengthens culture and service delivery.

We recognize that flexibility matters; accommodations and flexible arrangements are available on a case‑by‑case basis for health, accessibility, family or other protected needs under the Ontario Human Rights Code.

Cultural

We believe in and foster a transparent, inclusive, collaborative, and celebratory workplace. To learn more about Life at BOF, visit our LinkedIn Page.

WHAT’S IN IT FOR YOU

Competitive compensation

We offer fair, market‑informed salaries that reflect your experience and qualifications, while balancing public sector responsibility.

The expected salary for this role is CA$94,000 for candidates who meet the stated qualifications, with the potential for up to CA$104,000 if experience and qualifications exceed the requirements and would provide significant additional value to the role.

A retirement plan that’s built to last

We offer a defined‑benefit (DB) pension through the (Ontario) Public Service Pension Plan (PSPP) that provides predictable and secure income in retirement, indexed to inflation; early retirement options, survivor benefits, and is backed by the Government of Ontario. BOF also matches your contributions 1:1, adding ~9‑11% of your salary in long‑term value.

Benefits that prioritize your health & wellbeing

For this position, we offer:

• “Day‑1” Health, Dental, Life, AD&D and LTD insurance coverage for you and your dependents, with 100% of premiums paid for by BOF, and no annual deductibles or “upgrade” fees
• $750 Health Care Spending Account annually
• Optional supplementary life, AD&D, and critical illness insurance for you and your dependents
• Discounted Corporate Gym Membership Options
• Employee Assistance Program (EAP) for confidential help with mental health, fitness, relationships, nutrition, finances, elder care, and legal services
• Pregnancy & Parental Leave Top‑up
• Time to recharge including 4/5 weeks annual vacation time, 13 paid statutory holidays, 6 paid sick days/year with up to 124 more days of sick leave at 75% of salary

A career that matters

Your work will help build Ontario’s future. You’ll shape infrastructure projects with lasting public impact, while growing your skills, network, and sense of purpose.

THE APPLICATION PROCESS

Please submit your resume through LinkedIn by Monday, March 2, 2026.

Current BOF employees should send their resume to [e-mail].

Please note that only applicants considered for introductory conversations, assessments, or interviews will be contacted. Selection is based on technical competence, relevant experience, and, where necessary, educational/professional credentials.

Accessibility & accommodations

We are committed to an accessible recruitment process. If you require accommodation, please advise us, and we’ll work with you to provide any necessary and reasonable support to facilitate your participation.

Among other methods, you may reach out to us through our website, or send an email to [e-mail].

We welcome feedback or suggestions on how we can better accommodate candidates with accessibility needs or any other protected characteristic under the Ontario Human Rights Code.

Commitment to diversity, equity & inclusion

Diversity and inclusion are core to BOF’s strength. We encourage applications from all backgrounds and identities, and hire through a merit‑based process.

AI disclosure

BOF uses AI to support documentation and summarization of candidate conversations. We do not currently use AI for screening, assessment, or decision‑making in the recruitment process.