Executive Assistant

Ernst & Young Advisory Services Sdn Bhd; Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

A global consulting firm in Toronto is seeking an Executive Assistant to support partners and enhance team efficiency. Responsibilities include managing client engagements, document creation, and coordinating meetings. The ideal candidate will possess excellent time management skills, proficiency in Microsoft Office, and a commitment to teamwork. EY offers a comprehensive benefits package, including health coverage and opportunities for career advancement. Join us to build a better working world.

Benefits

Comprehensive medical and dental coverage

Employee Assistance Program

Generous time off

Exclusive learning programs

Qualifications

• Post-secondary education and/or relevant experience is necessary.
• Proficiency in Microsoft Office with ability to learn customized software/tools is required.
• Must possess excellent written and oral communication skills.

Responsibilities

• Support client engagement management process and maintain accurate data.
• Create and format documents using Microsoft tools.
• Coordinate meetings and manage travel.
• Engage in team initiatives and provide backup support.

Skills

Outstanding time management

Strategic thinking

Agility and flexibility

Excellent customer service

Proficiency in Microsoft Office

Education

Post-secondary education

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity

We are looking for adynamic person tojoin ourExecutive Assistant Group (EAG). EAGis ourteam of self-motivated EAs who support our Partners and a key part of ourCore Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.

Our EAs aredriven administrative professionalswho enjoyteamingwith colleagues while striving to understand and anticipate needs to exceed expectations.

On any given day, your key responsibilities may include:

Business support

Engagement maintenance

Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process.

Document management

Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools.

Meetings & events

Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars.

Teaming

Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues.

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment.
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented.
• Agility and flexibility in response to changing priorities and needs with proactive follow-through.
• Committed to contributing to a strong team culture to ensure success.
• Develop and maintain relationships to efficiently leverage expertise.
• Sound judgement regarding confidential and sensitive matters.
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development.
• Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making.

What we look for

• Post-secondary education and/or relevant experience.
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools.
• Excellent customer service and proven team player with strong written and oral communications skills.

What we offer

The EY benefits package is designed to support your physical, emotional, financial, and social wellbeing. Our extensive benefits include comprehensive medical, dental, and prescription drug coverage, as well as mental health benefits, a robust Employee Assistance Program and group savings plans to promote your overall wellbeing. We offer generous time off, including personal days, vacation days, and additional firm-wide holidays, along with the option to purchase extra vacation days. Employees can take advantage of EY's exclusive learning programs tailored just for them. We also provide internal opportunities for career development and advancement, enabling you to grow within the firm. Get involved in meaningful volunteering through EY Ripples and make a positive impact in the community.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any accommodations you may need.

Diversity and Inclusion at EY / Inclusiveness at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.