Executive assistant

ALL ROUTES LOGISTICS INC.; Milton; On-site; CAD 42,000 - 62,000; Full time

Job summary

ALL ROUTES LOGISTICS INC. is seeking an administrative professional in Milton, Ontario. The role focuses on establishing policies, preparing reports, and supporting executive committees with documentation and presentations.

The position requires 1 year to less than 2 years of experience and a college-level diploma. English proficiency is essential, with a 35-hour work week in a permanent, on-site setting in Milton.

Qualifications

• 1 year to less than 2 years of experience in an administrative role.
• College/CEGEP-level diploma as described in education.
• Proficiency in English; ability to prepare reports and communicate with executives.

Responsibilities

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Hours: 35 hours per week
• Work Term: Permanent
• Work Language: English

Skills

Experience in administrative roles

Report preparation

Meeting coordination

English proficiency

Education

College certificate, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Job description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years

Tasks

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week