Executive assistant

Kibbi; Quebec; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Mentorship for newcomers and refugees

Mentorship for youths

Mentorship for veterans

Mentorship for Indigenous people

Mentorship for visible minorities

Job summary

Kibbi in Canada seeks a detail-oriented administrator to support executive-level reporting and policy development. You will gather and organize information, prepare reports, and help shape governance documents for senior leadership.

Responsibilities include compiling data, coordinating policies, preparing agendas, and liaising with internal and external partners to ensure timely, accurate documentation and effective decision making.

Qualifications

• College/CEGEP education required.
• Experience in preparing executive-level documents.
• Strong data compilation and reporting skills.
• Able to liaise with various departments.

Responsibilities

• Compile data to prepare documents.
• Establish and coordinate administrative policies and procedures.
• Prepare reports and other documents for executive committees and boards of directors.
• Analyze incoming and outgoing memoranda, submissions and reports.
• Prepare briefs and reports for submission to committees.
• Prepare agendas and arrange meetings for committees and boards.
• Conduct research.
• Liaise with departmental and corporate officials and other organizations.
• Prepare invoices, reports, memos, letters, financial statements and administer contracts.

Skills

Data compilation

Policy coordination

Report writing

Meeting coordination

Agenda prep

Liaison

Education

College/CEGEP

Job description

• * Education:
• * Expérience:

EDUCATION

• College/CEGEP

TASKS

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

EXPERIENCE

• 7 months to less than 1 year

SUPPORT FOR NEWCOMERS AND REFUGEES

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees

SUPPORT FOR YOUTHS

• Offers mentorship, coaching and/or networking opportunities for youth

SUPPORT FOR VETERANS

• Offers mentorship, coaching and/or networking opportunities for Veterans

SUPPORT FOR INDIGENOUS PEOPLE

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers

SUPPORTS FOR VISIBLE MINORITIES

• Offers mentorship programs that pair members of visible minorities with experienced employees
• Durée de l'emploi: Permanent
• Langue de travail: Anglais ou Français
• Heures de travail: 35 hours per week