Executive assistant

HIGHLIGHT MOTOR FREIGHT INC; Vaughan; On-site; CAD 42,000 - 68,000; Full time

Job summary

Highlight Motor Freight Inc. in Vaughan, Ontario, is seeking an experienced administrator to establish policies, train staff and coordinate daily operations within a busy freight and logistics environment.

You will prepare briefs and reports, conduct research and liaise with departmental and corporate officials while providing high-quality customer service and managing travel arrangements and contract documents.

Responsibilities

• Establish and co-ordinate administrative policies and procedures
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Type and proofread correspondence, forms and other documents

Job description

• Establish and co-ordinate administrative policies and procedures
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Type and proofread correspondence, forms and other documents