Executive Assistant

Northern Feather Canada; Delta; On-site; CAD 50,000 - 80,000; Full time

Job summary

A respected Canadian manufacturing brand is seeking an experienced Executive Assistant to provide high-level administrative support to the President. This role is key in managing calendars, coordinating projects, and engaging with key stakeholders. The ideal candidate has strong organizational skills, communicates effectively, and thrives in a collaborative environment. You will have the opportunity to contribute meaningfully to the company's growth and success, with competitive compensation and a supportive work culture.

Benefits

Collaborative work environment

Room for growth

Competitive compensation

Qualifications

• Experience in an administrative or executive support role.
• Exceptional written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and multitask.
• High attention to detail and accuracy.

Responsibilities

• Provide high-level administrative support to the President.
• Manage calendars, travel arrangements, and meeting coordination.
• Coordinate timelines and deliverables across departments.
• Handle sensitive information with discretion.

Skills

Administrative support

Written communication

Verbal communication

Organizational skills

Microsoft Office proficiency

Problem-solving

Job description

About the Role

The Executive Assistant will act as a strategic partner to the President, providing high‑level administrative support, coordinating priorities, and ensuring that projects and communications move forward efficiently. This role blends executive support, operations coordination, and cross‑departmental communication.

Key Responsibilities

• Executive & Strategic Support
• Anticipate needs and prepare briefing materials, summaries, and follow‑ups for the President.
• Support planning and execution of key initiatives, including product launches, operational improvements, and hospitality programs.
• Track action items from leadership and board meetings, ensuring follow‑through across departments.

Operational & Administrative Support

• Manage calendars, scheduling, travel arrangements, and meeting coordination.
• Prepare correspondence, reports, presentations, and internal communications.
• Maintain organized digital and physical filing systems.
• Assist with HR onboarding tasks and internal process documentation.

Cross‑Department Coordination

• Serve as a central communication hub between production, customer service, sales, and leadership.
• Coordinate timelines and deliverables to keep projects on track.
• Identify bottlenecks and escalate issues proactively.

Customer & Stakeholder Engagement

• Support high‑value hospitality clients with timely communication and follow‑ups.
• Assist in preparing proposals, presentations, and client‑facing documents.
• Represent the President professionally in communications with partners, suppliers, and stakeholders.

Confidential & Governance Support

• Handle sensitive information with discretion, including HR matters, contracts, and financial documents.
• Prepare materials for board meetings, leadership updates, and strategic planning sessions.
• Maintain organized records for compliance and governance.

What We’re Looking For

• Experience in an administrative or executive support role
• Exceptional written and verbal communication skills
• Strong organizational skills with the ability to prioritize and multitask
• High attention to detail and accuracy
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Ability to work independently, anticipate needs, and solve problems
• Comfortable in a small‑team environment where responsibilities are varied and evolving
• A positive, resourceful, “find the way” mindset

What We Offer

• A collaborative, supportive work environment
• The opportunity to contribute meaningfully to a respected Canadian manufacturing brand
• Competitive compensation
• Room to grow as the company continues to expand