Executive Assistant

WSP in Canada; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading professional services firm in Calgary is seeking an Executive Assistant to support key leaders. This role involves assisting with daily activities, managing calendars across time zones, and maintaining high communication standards. The ideal candidate has over 10 years of experience in large organizations and is proficient in Microsoft 365. This position provides a dynamic opportunity to influence strategic decisions within the firm.

Benefits

Flexible Work Policy

Comprehensive benefits

Attractive pay

Qualifications

• 10+ years of professional experience in a similarly sized organization.
• 5+ years of experience directly supporting corporate executives.
• Consistently high-quality, accurate work with attention to detail.

Responsibilities

• Assist the Executives with their daily activities.
• Coordinate and manage calendars across multiple time zones.
• Organize travel and accommodation.

Skills

Advanced proficiency in Microsoft 365

Strong organizational skills

Ability to multitask

Fluency in English

Mature judgement and discretion

Education

Post-secondary diploma in business administration

Tools

SharePoint

Oracle ERP

Job description

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The Opportunity

Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership. You’ll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.

WSP is currently seeking an Executive Assistant to support key Leaders at WSP. You will be responsible for providing a high level of support to Executives, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. Working very closely with our Executives, you are a highly organized planner with strong communication skills.

This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You’ll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization’s success.

This position will be based in either Calgary or Edmonton.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we\'re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we\'re growing and pushing ourselves every day to be greater than yesterday - we\'re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it\'s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

What you can expect to do here

• Assist the Executives with their daily activities as required
• Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles
• Coordinate on executive projects and support client management activities
• Coordinate and manage calendars across multiple time-zones, for internal and external meetings and conference calls, including room arrangements, catering, audio-visual
• Arrange and coordinate Leadership and face-to-face meetings
• Arrange travel and accommodation through our corporate travel provider
• Organize and submit corporate credit card and personal expenses
• Coordinate national communications and distribute accordingly
• Participate in leadership team meetings, develop minutes and support as required
• Maintain meeting minutes and distribute accordingly
• Organize social functions as required
• Provide backup support to other Executive Assistants, if required
• Work with Legal to ensure all documents requiring signature are done in a timely manner
• Occasional overtime and travel required
• Other duties as assigned / required

What you’ll bring to WSP

• Post-secondary diploma in business administration or a related discipline is preferable
• 10+ years of professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset
• 5+ years of experience directly supporting corporate executives
• Ability to multitask, prioritize and effectively meet deadlines
• Consistently high-quality, accurate work, with attention to detail
• Mature judgement and discretion in handling confidential and sensitive information and situations
• Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful
• Advanced proficiency in Microsoft 365 ecosystem including SharePoint; Oracle ERP proficiency is an asset
• Fluency in English is required; fluency in French is an asset

About Us

WSP is one of the world\'s leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

Please Note

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.