Executive Administrator

Placements24; Kimberley; Hybrid; CAD 36,000 - 54,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Job summary

Placements24 is seeking an Executive Administrator in Kimberley to support the senior management team. The role requires exceptional professionalism, discretion, and a proactive approach to administrative challenges.

You will manage complex calendars, prepare correspondence and presentations, and coordinate travel while maintaining accurate records. The position offers hybrid work with in-office collaboration and remote flexibility in Kimberley.

Qualifications

• Proven experience as an Executive Administrator or similar high-level support role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication and discretion.
• Bachelor's or Associate degree preferred.

Responsibilities

• Manage and coordinate complex calendars and travel arrangements for senior executives.
• Prepare and edit correspondence, presentations, and documents.
• Conduct research and compile data for executive decision-making.
• Serve as liaison between executives and internal/external stakeholders.
• Organize executive meetings, events, and conference calls.
• Handle expense reports and assist with budget tracking for the office.
• Maintain confidential information with discretion and integrity.
• Provide general administrative support to the executive team.

Skills

Executive support

Calendar management

Communication

Discretion

Travel arrangements

Education

High school diploma

Associate/Bachelor degree preferred

Tools

Microsoft Office

Job description

About the Role

Our client, a reputable organization based in Kimberley , is seeking a highly skilled and organized Executive Administrator to provide comprehensive support to their senior management team. This role is crucial for ensuring the smooth and efficient operation of the executive office, managing complex schedules, and facilitating clear communication. The ideal candidate will possess exceptional professionalism, discretion, and a proactive approach to administrative challenges. This position offers a dynamic and rewarding experience within a supportive environment in Kimberley . We are looking for an individual who can manage multiple priorities effectively, anticipate needs, and maintain a high level of accuracy and efficiency. The role requires a commitment to excellence and a deep understanding of corporate administrative practices.

Key Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data to assist executives in decision-making.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize and oversee executive meetings, events, and conference calls.
• Manage expense reports and assist with budget tracking for the executive office.
• Handle confidential information with the utmost discretion and integrity.
• Anticipate needs and proactively address potential issues to ensure smooth operations.
• Maintain and improve office systems, procedures, and filing.
• Provide general administrative support to the executive team.

Requirements

• Proven experience as an Executive Administrator or in a similar high-level support role.
• Excellent organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Discretion and ability to handle sensitive information with professionalism.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Familiarity with the South African business environment is advantageous.
• A proactive and solution-oriented attitude.

Benefits

Our client offers a competitive salary and benefits package, including medical aid and a provident fund. This hybrid role provides a balance of in-office collaboration and remote flexibility, based in Kimberley . We foster a professional and supportive work environment with opportunities for professional growth and development. Employees are encouraged to contribute to the company's success and take initiative. Join a team that values efficiency, collaboration, and employee well-being.

• medical aid
• provident fund