Administrative Assistant

Placements24; Kimberley; Remote; CAD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Flexible remote work

Research initiatives

Valuable experience

Collaborative team

Contract extension possible

Job summary

Placements24 is seeking an Administrative Assistant for a contract role with a dynamic research institution in Kimberley. This remote position supports research teams and staff, handling daily administrative tasks and ensuring smooth operations.

The ideal candidate is highly organized, detail oriented, proficient in Microsoft Office, and comfortable working from a home office. You will manage documentation, scheduling, reports, invoicing, and virtual meetings while maintaining professional

Qualifications

• Proven experience as Administrative Assistant or similar role.
• Proficiency with Microsoft Office and virtual collaboration tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work independently and remotely.
• Detail-oriented with high accuracy.

Responsibilities

• Assist researchers and staff with administrative tasks.
• Manage and organize research documentation and data.
• Schedule meetings, appointments, and manage calendars.
• Prepare and format reports, presentations, and correspondence.
• Handle emails and phone calls.
• Maintain digital filing systems and databases.
• Process invoices and assist with expense tracking.
• Coordinate virtual conferences and workshops.
• Provide general administrative support to the team.
• Ensure efficient workflow and timely completion of tasks.

Skills

Admin support

MS Office

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a dynamic research institution in Kimberley , is seeking a diligent and adaptable Administrative Assistant for a contract position. This role will provide essential support to research teams and administrative staff, ensuring the smooth execution of daily operations. The ideal candidate will possess strong organizational skills, a keen eye for detail, and proficiency in standard office software. This is a remote role, offering flexibility to work from your home office while contributing to important research projects. You will be an integral part of a collaborative environment within the historic city of Northern Cape , helping to facilitate administrative functions vital to the organization's success.

Key Responsibilities

• Assist researchers and staff with administrative tasks.
• Manage and organize research documentation and data.
• Schedule meetings, appointments, and manage calendars.
• Prepare and format reports, presentations, and correspondence.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain digital filing systems and databases.
• Process invoices and assist with expense tracking.
• Coordinate logistical arrangements for virtual conferences and workshops.
• Provide general administrative support to the team.
• Ensure efficient workflow and timely completion of tasks.

Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and proactively.
• Detail-oriented with a high level of accuracy.
• Comfortable working remotely and using virtual collaboration tools.
• Must have a reliable internet connection and a suitable home office setup.
• Experience in a research or academic environment is a plus.
• A positive attitude and willingness to learn.

Benefits

• Contract position with a competitive salary.
• Flexible remote work arrangement.
• Opportunity to support significant research initiatives in the Northern Cape .
• Gain valuable experience in a unique organizational setting.
• Collaborative virtual team environment.
• Potential for contract extension based on performance.