Executive Assistant to CEO

Placements24; Kimberley; On-site; CAD 30,000 - 47,000; Full time

Job summary

Placements24 is partnering with a dynamic Kimberley-based company in the Northern Cape to recruit an Executive Assistant to support the CEO with high-level administrative duties, complex scheduling, and trusted partnership.

You will coordinate domestic and international travel, draft documents, manage confidential files, and liaise with stakeholders, ensuring discretion and professionalism in a fast-paced environment.

Qualifications

• Minimum of 7 years of executive support experience.
• Proven calendar and international travel management.
• Excellent written and verbal communication with strong grammar.

Responsibilities

• Manage the CEO's complex calendar and scheduling.
• Coordinate domestic and international travel arrangements.
• Prepare agendas, draft minutes, and follow up on action items.

Skills

Calendar management

Executive support

Discretion

Communication

MS Office

Travel coordination

C-suite support

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

About the Role

Our client, a dynamic and growing enterprise in Kimberley, Northern Cape, is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This is a crucial role requiring exceptional administrative skills, excellent judgment, and the ability to anticipate needs and manage complex schedules. You will act as a gatekeeper, facilitator, and trusted partner to the CEO, ensuring the smooth operation of their daily activities and contributing to the overall efficiency of the executive office in Kimberley.

Key Responsibilities

• Manage the CEO's complex and demanding calendar, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare agendas, take minutes, and follow up on action items for executive meetings.
• Draft, review, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between the CEO and internal/external stakeholders.
• Organize and manage corporate events and functions as required.
• Maintain confidential files and records with the utmost discretion.
• Conduct research and compile data for various projects and reports.
• Handle personal administrative tasks for the CEO as needed.

Requirements

• A minimum of 7 years of experience as an Executive Assistant or in a similar high-level administrative support role, preferably supporting C-suite executives.
• Proven experience managing complex calendars and coordinating international travel.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills, with a keen eye for detail and grammar.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• High level of discretion, professionalism, and confidentiality.
• Proactive approach, with the ability to anticipate needs and solve problems independently.
• Experience in the Northern Cape business environment is an advantage.
• Ability to work effectively under pressure and meet tight deadlines.
• Must have the legal right to work in South Africa.

Benefits

Our client offers a competitive salary package commensurate with experience, along with excellent benefits. This role provides a unique opportunity to work closely with top leadership in a growing company based in Kimberley. You will gain exposure to strategic decision-making and have opportunities for professional growth and development within the organization.