Executive Administrative Assistant, AI Services

PCL Constructors Inc.; Edmonton; On-site; CAD 42,000 - 60,000; Full time

Job summary

PCL Constructors Inc. is seeking an Administrative Assistant to support the AI Services team in Edmonton. The role focuses on organized digital filing, triaging communications, coordinating meetings and travel, and producing executive documents.

You will mentor junior staff and help maintain governance artifacts. The ideal candidate will have 2-3+ years in administration, strong communication, discretion, and proficiency with Microsoft 365 tools.

Qualifications

• Excellent verbal and written communication skills.
• Ability to manage competing priorities across multiple workstreams while maintaining attention to detail.
• Ability to act with discretion when handling confidential information, including vendor evaluations, strategic roadmaps, and governance deliberations.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate proficiency in the Microsoft 365 suite, including Word, Outlook, PowerPoint, Excel, Teams, SharePoint Online, and Planner.

Responsibilities

• Develops and maintains well-organized digital filing structures in SharePoint, Teams, and shared drives.
• Manages incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead.
• Coordinates visitor logistics for meetings, vendor sessions, and executive briefings.
• Creates and maintains templates and artifacts, including governance forms and status reports.
• Organizes meetings, including agendas, logistics, pre-reads, and follow-up actions.
• Arranges travel and itineraries for the Corporate Lead, including conferences and site visits.
• Mentors junior administrative staff.
• Tracks adherence to reporting cadences and milestones.
• Produces executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams and Planner.
• Builds relationships across business units and external contacts.

Skills

Communication skills

Discretion

Organization

Stakeholder relationships

Document formatting

Education

High school diploma

Postsecondary degree / certificate asset

Tools

Microsoft 365

Azure DevOps

Microsoft Planner

Microsoft Copilot

Job description

PCL Constructors Inc. is seeking an Administrative Assistant to support the AI Services team in Edmonton. The role focuses on organized digital filing, triaging communications, coordinating meetings and travel, and producing executive documents.

You will mentor junior staff and help maintain governance artifacts. The ideal candidate will have 2-3+ years in administration, strong communication, discretion, and proficiency with Microsoft 365 tools.