Construction Admin & Project Support Specialist

PCL Construction Management Inc.; Edmonton; On-site; CAD 36,000 - 48,000; Full time

Job summary

PCL Construction Management Inc. in Edmonton, Alberta (Buildings) is seeking an Administrative Assistant to support project technology, document control and continuous improvement initiatives within the Edmonton Buildings team.

Responsibilities include onboarding for project systems, documenting meetings, and developing processes. The role requires 3 years in admin or related fields, and experience in construction environments is preferred.

Qualifications

• 3 years of experience in administration, project coordination, document control, construction support, or a related role.
• Experience in construction, engineering, architectural, or project-based environments.
• Familiarity with RFIs, submittals, and drawing management processes.
• Excellent verbal, written and interpersonal communication skills.
• Ability to identify and resolve problems independently.
• Ability to multitask, adapt to change and manage competing priorities.
• Discretion when handling confidential information.
• Ability to develop and maintain stakeholder relationships.

Responsibilities

• Assist with project technology and document control during startup, including onboarding and support.
• Document meeting minutes and track action items from meetings.
• Develop and document project processes.
• Maintain best practice manuals and procedures.
• Update intranet information related to project transfers.
• Develop and maintain digital forms.
• Archive and close out project technologies and records.
• Foster customer-focused relationships with stakeholders.
• Prepare and maintain project and department reports.
• Support day-to-day operations for manager, department or team.
• Plan meetings and events, including catering and venue logistics.
• Arrange travel, hotel, car reservations and itineraries.

Skills

Verbal communication

Written communication

Attention to detail

Multitasking

Problem solving

Stakeholder management

Education

Post-secondary education in administration

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Adobe

OneNote

SharePoint

Egnyte

Autodesk ACC (Forma)

Job description

PCL Construction Management Inc. in Edmonton, Alberta (Buildings) is seeking an Administrative Assistant to support project technology, document control and continuous improvement initiatives within the Edmonton Buildings team.

Responsibilities include onboarding for project systems, documenting meetings, and developing processes. The role requires 3 years in admin or related fields, and experience in construction environments is preferred.