Administrative Assistant

PCL Constructors Inc.; Edmonton; On-site; CAD 42,000 - 60,000; Full time

Job summary

PCL Constructors Inc. is seeking an Administrative Assistant to support the AI Services team in Edmonton. The role focuses on organized digital filing, triaging communications, coordinating meetings and travel, and producing executive documents.

You will mentor junior staff and help maintain governance artifacts. The ideal candidate will have 2-3+ years in administration, strong communication, discretion, and proficiency with Microsoft 365 tools.

Qualifications

• Excellent verbal and written communication skills.
• Ability to manage competing priorities across multiple workstreams while maintaining attention to detail.
• Ability to act with discretion when handling confidential information, including vendor evaluations, strategic roadmaps, and governance deliberations.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate proficiency in the Microsoft 365 suite, including Word, Outlook, PowerPoint, Excel, Teams, SharePoint Online, and Planner.

Responsibilities

• Develops and maintains well-organized digital filing structures in SharePoint, Teams, and shared drives.
• Manages incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead.
• Coordinates visitor logistics for meetings, vendor sessions, and executive briefings.
• Creates and maintains templates and artifacts, including governance forms and status reports.
• Organizes meetings, including agendas, logistics, pre-reads, and follow-up actions.
• Arranges travel and itineraries for the Corporate Lead, including conferences and site visits.
• Mentors junior administrative staff.
• Tracks adherence to reporting cadences and milestones.
• Produces executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams and Planner.
• Builds relationships across business units and external contacts.

Skills

Communication skills

Discretion

Organization

Stakeholder relationships

Document formatting

Education

High school diploma

Postsecondary degree / certificate asset

Tools

Microsoft 365

Azure DevOps

Microsoft Planner

Microsoft Copilot

Job description

Career Opportunities: Administrative Assistant (13876)

Requisition ID13876-Posted -AI Services-Edmonton NAHQ-Edmonton, Alberta (Corporate)

The future you want is within reach. Let's build it together.

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension Contribution Options
• Flexible medical, dental and vision benefits
• Prescription drug coverage and virtual care services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• Health and lifestyle spending account options
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how an Administrative Assistant for PCL Constructors Inc. within Edmonton NAHQ contributes to our team:

Responsibilities

• Develops and maintains a well-organized digital filing structures in SharePoint, Teams, and shared drives that permits easy reference and rapid retrieval of information across the AI Services portfolio.
• Manages incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead, triaging requests and routing to appropriate team members or stakeholders.
• Coordinates visitor logistics for vendor meetings, technology partner sessions, and executive briefings, including room setup, A/V readiness, and pre-read distribution.
• Creates and maintains templates standard artifacts, including governance forms, status reporting templates, presentation decks, Notebooks/ OneNote and tracking workbooks within the M365 ecosystem.
• Organizes and coordinates recurring and ad hoc meetings, including cross-functional leadership reviews, strategic on and offsites, team stand-ups, vendor demonstrations, and enablement sessions, managing agendas, logistics, pre-reads, and follow-up actions.
• Arranges travel, accommodations, and itineraries for the AI Services Corporate Lead, including logistics for conferences, vendor site visits, and cross-district stakeholder engagements.
• Able to mentor and coach other, more junior, administrative support staff.
• Tracks and drives adherence to departmental reporting cadences, governance milestones, and deliverable deadlines across the AI Services portfolio, proactively flagging risks, milestones and deliverables to the Corporate Lead.
• Produces and refines executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams and Planner, including governance documents, status reports, executive presentations, and portfolio tracking workbooks.
• Builds and maintains strong working relationships across business units, technology teams, and external vendor contacts, representing the AI Services function with professionalism and discretion.
• Embraces a culture of continuous improvement, innovation, and service excellence within the AI Services function.
• Supports the preparation and distribution of board-ready and executive-level briefing materials, ensuring accuracy, formatting consistency, and adherence to corporate communication standards.
• Maintains awareness of the AI Services portfolio structure, key initiatives, and team roster sufficient to route inquiries, prepare contextual briefings, and anticipate scheduling needs.
• Manages purchase requisitions, vendor onboarding paperwork, and license tracking for software and platform subscriptions within the AI Services budget and coordinate with BT counterparts, where needed.
• Other duties as required.

Qualifications

• High school diploma.
• Postsecondary degree, diploma, or certificate in business administration, communications, information technology, or a related discipline considered an asset.
• 2-3+ years of experience in an administrative role, preferably supporting senior leadership within a technology, corporate services, or innovation function.
• Excellent verbal and written communication skills.
• Professional and service- oriented approach internally and externally.
• Ability to manage competing priorities across multiple workstreams while maintaining attention to detail.
• Ability to act with discretion when handling confidential and privileged information, including vendor evaluations, strategic roadmaps, and governance deliberations.
• Ability to effectively handle difficult calls and situations.
• Ability to remain calm under pressure.
• Ability to anticipate needs and adapt to various leadership and work styles in a fast-evolving environment.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate proficiency in the Microsoft 365 suite, including Word, Outlook, PowerPoint, Excel, Teams, SharePoint Online, and Planner. Experience with Microsoft Copilot, Cowork or AIassisted productivity tools is an asset.
• Comfort working in a technology-focused environment; curiosity about AI, data, and digital transformation concepts is valued over prior technical expertise.
• Demonstrated ability to support senior or executive-level leadership with minimal supervision.
• Experience with or willingness to learn project tracking and workflow tools such as Azure DevOps (Boards), Microsoft Planner, or similar platforms.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

Company: PCL Constructors Inc.

Primary Location: Edmonton, Alberta (Corporate)