Executive Assistant to the President

Aplin; Edmonton; On-site; CAD 75,000 - 95,000; Full time

Job summary

Aplin is recruiting an experienced Executive Assistant to the President for SE Edmonton. This role serves as the primary gatekeeper, protecting the President's time and priorities, coordinating a busy calendar and preparing for meetings and travel.

You will liaise with internal and external stakeholders, arrange domestic and international travel, coordinate events, and support reporting and communications while maintaining discretion and professionalism in a fast-paced industrial environment.

Qualifications

• Previous experience providing senior-level executives is required.
• Strong calendar management, meeting coordination and travel planning experience.
• Proactive and able to anticipate what needs to happen next rather than waiting for direction.
• Discretion and confidentiality are essential in handling sensitive information.

Responsibilities

• Act as the primary gatekeeper for the President, proactively managing time, schedule and priorities.
• Manage a busy calendar, coordinate meetings and ensure preparation for commitments.
• Coordinate domestic and international travel arrangements and related logistics.
• Serve as a key contact between the President and internal/external stakeholders.
• Prepare reports, presentations, and other materials as required.
• Review, process and track employee expense submissions.
• Plan and execute corporate events and social functions.
• Maintain organized records and support cross-functional initiatives.

Skills

Gatekeeper duties

Calendar management

Travel planning

Stakeholder liaison

Tools

MS Office

Job description

We’re partnering with an established industrial organization to recruit an experienced Executive Assistant to the President located in SE Edmonton.
This is a key position supporting a busy President and requires someone who understands how to be a true gatekeeper; professional, organized, discreet and highly focused on keeping the executive’s time and priorities on track.
The right person will be approachable and build strong working relationships across the organization, while understanding that their primary responsibility is providing exceptional support to the President.
This is a fully in office position SE Edmonton and hours of work are 7:30 am - 4:30 pm.
What You’ll Be Doing

• Act as the primary gatekeeper for the President, proactively managing his time, schedule and priorities.
• Manage a busy calendar, coordinate meetings and ensure the President is prepared for upcoming commitments.
• Coordinate domestic and international travel arrangements and related logistics.
• Act as a key point of contact between the President and internal and external stakeholders.
• Anticipate needs, identify scheduling conflicts and proactively address issues before they become problems.
• Prepare reports, presentations, documentation and other materials as required.
• Complete monthly corporate credit card reconciliations.
• Review, process and track employee expense submissions.
• Administer company vehicles, including insurance, registration and maintenance coordination.
• Plan and execute corporate events and social functions, including the annual Christmas party.
• Coordinate vendors, logistics and budgets associated with company events.
• Compile and coordinate content for the company newsletter as required.
• Maintain organized electronic and physical records.
• Support special projects and cross-functional initiatives as required.

What We’re Looking For

• Previous experience providing senior-level executives is required.
• Strong calendar management, meeting coordination and travel planning experience.
• Proven ability to act as a gatekeeper and confidently manage competing demands on an executive’s time.
• Highly professional with excellent judgment, discretion and confidentiality.
• Extremely organized with strong attention to detail and follow-through.
• Proactive and able to anticipate what needs to happen next rather than waiting for direction.
• Comfortable working with a direct executive who provides straightforward feedback.
• Strong interpersonal and communication skills with the ability to work effectively with employees at all levels.
• Comfortable working independently and taking ownership of responsibilities.
• Able to manage multiple priorities and deadlines in a fast-paced industrial environment.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.