Events Coordinator

Westfield State University; Toronto; Hybrid; CAD 70,000 - 91,000; Full time

Job summary

The University of Toronto's Leslie Dan Faculty of Pharmacy seeks an Events Coordinator to oversee event logistics. The role involves working closely with various departments to organize high-quality programs while managing budgets, vendor relations, and post-event evaluations. Candidates should have a Bachelor’s degree and three years of relevant experience.

Qualifications

• Minimum three years of related experience in event planning.
• Experience with budget management and vendor relations.
• Ability to work flexible hours and lift over 25 lbs.

Responsibilities

• Conceptualizing, organizing, and executing event activities.
• Building relationships with stakeholders and partners.
• Coordinating logistics and managing event schedules.

Skills

Communication

Organization

Problem Solving

Interpersonal Skills

Public Relations

Education

Bachelor's Degree

Tools

MS Office

Database Management

Content Management Systems

Job description

Events Coordinator

Date Posted: 06/23/2025
Req ID: 43788
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00054406

Description:

About us: The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and is ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.Our faculty, students, staff, and alumni come together to create a vibrant and collaborative environment rich in possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective.We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.Learn more: www.pharmacy.utoronto.ca Your opportunity: Reporting to the Manager, Alumni Relations, the Events Coordinator plays a key role in delivering high-quality, professional events. The successful candidate will work closely with units across the faculty, including Advancement, Facilities, Dean’s office and education program staff to oversee all event logistics, including collaborating on cost estimates, catering, room bookings and other facilities needs, including audio visual requirements.Acting as the first point of contact, the Events Coordinator is responsible for conceptualizing, organizing and executing event activities, adhering to Leslie Dan Faculty of Pharmacy policies and procedures; coordinating the schedule for program and event calendars and determining logistical details and activities for events and/or programming. The position will be responsible for resolving issues that may occur during events and escalating problems as required. Conducting post-event evaluation, analysis and recommendations for changes. Coordinating the preparation and distribution of promotional/outreach materials. Maintaining information on digital platforms and in databases, as well as generating reports Your responsibilities will include: Building and strengthening relationships with stakeholders and partners of strategic importanceConceptualizing, organizing and executing event activitiesOverseeing the implementation of event plans and activitiesDeveloping content for marketing and/or promotional materialsProviding some care to prevent physical or emotional injury or harmCollaborating on cost estimatesDirecting the activities of casual staff

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experienceMinimum three years related experience with event planning and all aspects of event production, including creating schedules, collaborating on cost estimates & briefing documentsExperience motivating and guiding volunteers as well as soliciting and building relationships with vendorsExcellent computer skills, including strong proficiency in MS Office, databases, website and content management systems, design & presentation softwareExcellent communication (verbal and written) skillsExcellent demonstrated interpersonal skills, judgment, and tactSuperior organizational and problem-solving skillsStrong public relations skills, relationship building and maintainingAbility to conceptualize and deliver events that meet strategic goalsAbility to manage a variable and changing workload involving multiple projects & prioritiesDemonstrated initiative and reliabilityExperience disseminating information via social media and maintaining and updating information on digital platformsAbility to maintain an events budgetAbility to work a flexible schedule, which allows for after-hours events and meetings, is a mustAbility to lift, carry, or hold weights of more than 25 lbs Assets (Nonessential):Familiarity with the University of Toronto, as well as general knowledge of the post-secondary education system
To be successful in this role, you will be:CommunicatorCooperativeOrganizedPossess a positive attitudeA problem solverResourcefulNotes:This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements GuidelineThis is a term position for 14 months

Closing Date: 07/15/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full Time (8:45 AM - 5:00PM). Occasional weekend and evening availability may be required
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dilini Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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