Events Coordinator

University Of Toronto; Toronto; Hybrid; CAD 70,000 - 91,000; Full time

Job summary

The University of Toronto is looking for an Event Coordinator for its Leslie Dan Faculty of Pharmacy. This full-time, term position involves managing event logistics, building stakeholder relationships, and executing events while ensuring a collaborative and inclusive environment. Candidates should possess a Bachelor's degree and have at least three years of event planning experience, along with strong organizational and communication skills.

Benefits

Hybrid work arrangements

Engagement with diverse communities

Qualifications

• 3+ years of event planning experience required.
• Ability to manage budgets and a flexible schedule including after-hours work.
• Experience with social media and digital platforms.

Responsibilities

• Manage event logistics and execution including catering and AV needs.
• Build relationships with stakeholders.
• Oversee event plans and develop marketing content.

Skills

Communication

Interpersonal Skills

Organizational Skills

Problem Solving

Vendor Management

Event Planning

Education

Bachelor's Degree or equivalent experience

Tools

MS Office

Databases

Content Management Systems

Presentation Software

Design Software

Job description

Date Posted: 06/23/2025
Req ID: 43788
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: #

Description:

About us:

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and is ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in Toronto’s innovation and health research ecosystem. We advance pharmacy practice and pharmaceutical science through education and research, recognized worldwide for scholarship, ingenuity, and impact.

Our community fosters a vibrant, collaborative environment committed to inclusive excellence and full potential.

Learn more: pharmacy.utoronto.ca

Your opportunity:

Reporting to the Manager, Alumni Relations, the Event Coordinator will manage event logistics including collaboration on cost estimates, catering, room bookings, AV needs, and more. Responsibilities include conceptualizing, organizing, executing events, resolving issues, post-event analysis, and managing promotional materials and digital platforms.

Your responsibilities will include:

• Building relationships with stakeholders
• Organizing and executing events
• Overseeing event plans
• Developing marketing content
• Collaborating on cost estimates
• Managing casual staff

Essential Qualifications:

• Bachelor's Degree or equivalent experience
• At least three years of event planning experience
• Vendor relationship management
• Proficiency in MS Office, databases, content management systems, design, and presentation software
• Excellent communication and interpersonal skills
• Strong organizational and problem-solving skills
• Experience with social media and digital platforms
• Ability to manage budgets and flexible schedule including after-hours events

Assets (Nonessential):

• Familiarity with the University of Toronto and the post-secondary education system

To be successful, you will be:

• Communicative
• Cooperative
• Organized
• Positive
• Problem solver
• Resourceful

Notes:

• This role is eligible for hybrid work arrangements per university policies
• Term position for 14 months

Closing Date: 07/15/2025, 11:59 PM ET
Employee Group: USW
Appointment: Budget - Term
Schedule: Full-time, with occasional evening/weekend work
Pay Scale: USW Pay Band 10, $70,844 - $90,595
Job Category: Administrative / Managerial
Recruiter: Dilini Perera

Lived Experience Statement: Candidates from marginalized communities are encouraged to apply, and their lived experience will be valued.