Document Management Technician

Pomerleau; Montreal (administrative region); Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Employee stock ownership program

Minimum 4 weeks of vacation from day one

Transit pass reimbursement

Career growth opportunities

Minimum 4 weeks of vacation from day 1

Job summary

A leading construction company is seeking a Document Management Technician in Montreal, QC. This role involves administering the electronic document management platform, managing user access, and ensuring compliance with document management processes. Candidates should have a university degree in a relevant field and at least two years of related experience in construction document management. The position offers a hybrid work model, competitive benefits, and opportunities for career growth.

Qualifications

• Minimum of two years of relevant experience in document management in construction environments.
• Experience with classification systems and electronic document management systems.

Responsibilities

• Administer the electronic document management platform.
• Manage user access and permissions.
• Ensure that document management processes are properly followed.
• Assist stakeholders in locating and retrieving project documents.
• Participate in the improvement of internal electronic document management processes.
• Perform document control on hospital equipment deliverables, plans, and specifications, and ensure their distribution to the relevant stakeholders;
• Assist stakeholders in locating and retrieving project documents within the document management system;
• Participate in the improvement of internal electronic document management processes;
• Set up and organize the handover of end‑of‑project documentation to the client.

Skills

Document management

Analytical skills

Communication skills

Organizational skills

Data quality

Version control

Registers & inventories

Plans & specifications

Education

University degree in archival studies, information management, or related discipline

Tools

Procore

Extract Pro

CxAlloy

Job description

Ready to build your career? We want to hear from you.

Under the supervision of the Document Management Lead, the Document Management Technician applies document management procedures and standards within the context of a construction project, in compliance with contractual requirements.

Pomerleau Inc. 521 6e Avenue N, Saint-Georges, (Québec) G5Y0H1 Canada

Job location : 500, Rue Saint-Jacques, bureau 300, Montréal, QC, CA H2Y 1S1

What you will do

• Administer the electronic document management platform;
• Manage user access and permissions;
• Apply the document coding and identification system;
• Ensure that document management processes are properly followed;
• Act as a resource person for users of the document management platform;
• Perform document control on hospital equipment deliverables, plans, and specifications, and ensure their distribution to the relevant stakeholders;
• Assist stakeholders in locating and retrieving project documents within the document management system;
• Participate in the improvement of internal electronic document management processes;
• Set up and organize the handover of end‑of‑project documentation to the client.

This role could be for you if you have

• University degree in archival studies, information management, library science, documentation, or a related discipline.
• Minimum of two (2) years of relevant experience in document management and in the use of classification systems and electronic document management systems within construction environments or civil engineering projects.

Technical Skills

• Proficiency with document management tools and platforms, including Procore, Extract Pro, and CxAlloy.
• Ability to conduct document monitoring, analyze information needs, and ensure data quality.
• Understanding of version control principles and revision management.
• Ability to create, maintain, and structure registers, matrices, and document inventories.
• Basic knowledge of technical documents, including plans, specifications, and reports.

Soft Skills

• Excellent organizational skills, thoroughness, and attention to detail.
• Strong analytical and synthesis abilities.
• Autonomy, proactiveness, and initiative.
• Ability to manage multiple files simultaneously and meet tight deadlines.
• Excellent communication skills and ability to convey information clearly.
• Ability to work collaboratively with various internal and external teams.
• Professionalism and respect for document confidentiality.

Benefits

• RRSP with up to 5% employer matching;
• Hybrid work model for corporate roles;
• Employee stock ownership program;
• Career growth through real development opportunities;
• Transit pass reimbursement — get to work for free;
• Minimum 4 weeks of vacation from day one;

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.