Document controler

ACI Worldwide; Montreal (administrative region); Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP matching

Hybrid work

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

4 weeks vacation from day one

Job summary

Pomerleau is seeking a Document Control Technician to manage the Electronic Document Management System (EDMS) on a construction project, ensuring access control, coding, and distribution of critical drawings and specs to stakeholders. The role focuses on maintaining accurate records and supporting project teams with document retrieval and compliance.

The ideal candidate has a university archival certificate or equivalent experience, 3+ years in document management, and a track record in

Qualifications

• University certificate in Archival Studies or equivalent experience.
• Minimum 3 years in document management.
• Experience in construction and hospital projects is an asset.
• Experience with EDMS and document classification systems is an asset.
• Ability to create and maintain document registers and tracking matrices.
• Excellent organizational skills, detail-oriented, accurate.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and deadlines.
• Excellent communication and information-sharing skills.
• Ability to collaborate with various stakeholders.
• Professionalism and discretion with confidential documents.

Responsibilities

• Administer the Electronic Document Management System (EDMS).
• Manage user access rights and permissions.
• Apply document coding and identification standards.
• Ensure document management processes are properly followed.
• Act as the primary point of contact for users of the document management platform.
• Perform document control on hospital equipment deliverables, drawings, and specifications, and ensure their distribution to project stakeholders.
• Assist team members in locating and retrieving project documents within the document management system.
• Participate in the continuous improvement of internal electronic document management processes.
• Organize and coordinate the final project documentation handover to the client.

Skills

Document management

Stakeholder collaboration

Attention to detail

Communication

Discretion

Education

University certificate in Archival Studies

Tools

EDMS

Document classification systems

Job description

Ready to build your career? We want to hear from you.

Under the supervision of the Document Control Manager, the Document Control Technician is responsible for applying document management procedures and standards within a construction project while ensuring compliance with contractual requirements.

What you will do

• Administer the Electronic Document Management System (EDMS)
• Manage user access rights and permissions
• Apply document coding and identification standards
• Ensure document management processes are properly followed
• Act as the primary point of contact for users of the document management platform
• Perform document control on hospital equipment deliverables, drawings, and specifications, and ensure their distribution to project stakeholders
• Assist team members in locating and retrieving project documents within the document management system
• Participate in the continuous improvement of internal electronic document management processes
• Organize and coordinate the final project documentation handover to the client

This role could be for you if you have

• A university certificate in Archival Studies or relevant experience
• A minimum of 3 years of relevant experience in document management
• Experience in the construction industry and on hospital projects, an asset
• Experience using document management systems and/or document classification systems, an asset
• The ability to create and maintain document registers and tracking matrices
• Excellent organizational skills, attention to detail, and a strong commitment to accuracy
• Strong analytical and problem-solving abilities
• The ability to manage multiple priorities while meeting strict deadlines
• Excellent communication and information-sharing skills
• The ability to collaborate effectively with a variety of internal and external stakeholders
• Professionalism and a high level of discretion in handling confidential documents

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.